Insert or delete a comment

You can insert a comment (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.) inside balloons (balloons: In print layout view or Web layout view, markup balloons show markup elements, such as comments and tracked changes, in the margins of your document. Use these balloons to easily see and respond to reviewers' changes and comments.) that appear in the document margins. You can also hide comments from view.

If you don't want comments to appear in your document during a review, you must clear your document of comments by deleting them. To find out whether comments remain in your document, click Show Markup on the Review tab in the Tracking group.

What do you want to do?


Insert a comment

You can type a comment. On a Tablet PC (Tablet PC: A computer that runs Microsoft Windows XP Tablet PC Edition. With a Tablet PC, you can write directly on the screen by using a tablet pen and use the pen to perform mouse functions. Also known as a tablet computer.), you can insert a voice comment or a handwritten comment.

Type a comment

  1. Select the text or item that you want to comment on, or click at the end of the text.
  2. On the Review tab, in the Comments group, click New Comment.

Comments group

  1. Type the comment text in the comment balloon or in the Reviewing Pane.

 Note   To respond to a comment, click its balloon, and then click New Comment in the Comments group. Type your response in the new comment balloon.

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Delete a comment

  • To quickly delete a single comment, right-click the comment, and then click Delete Comment.
  • To quickly delete all comments in a document, click a comment in the document. On the Review tab, in the Comments group, click the arrow below Delete, and then click Delete All Comments in Document.

Delete comments from a specific reviewer

  1. On the Review tab, in the Tracking group, click the arrow next to Show Markup.

Tracking group

  1. To clear the check boxes for all reviewers, point to Reviewers, and then click All Reviewers.
  2. Click the arrow next to Show Markup again, point to Reviewers, and then click the name of the reviewer whose comments you want to delete.
  3. In the Comments group, click the arrow below Delete Button image, and then click Delete All Comments Shown.

 Note   This procedure deletes all comments from the reviewer that you selected, including comments throughout the document.

 Tip   You can also review and delete comments by using the Reviewing Pane. To show or hide the Reviewing Pane, click Reviewing Pane in the Tracking group. To move the Reviewing Pane to the bottom of your screen, click the arrow next to Reviewing Pane, and then click Reviewing Pane Horizontal.

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Change a comment

If comments aren't visible on the screen, click Show Markup in the Tracking group on the Review tab.

Tracking group

  1. Click inside the balloon for the comment that you want to edit.
  2. Make the changes that you want.

 Notes 

  • If the balloons are hidden or if only part of the comment is displayed, you can change the comment in the Reviewing Pane. To show the Reviewing Pane, in the Tracking group, click Reviewing Pane. To make the reviewing pane run across the bottom of your screen rather than down the side of your screen, click the arrow next to Reviewing Pane, and then click Reviewing Pane Horizontal.
  • To respond to a comment, click its balloon, and then click New Comment in the Comments group. Type your response in the new comment balloon.

Add or change the name used in comments

  1. On the Review tab, in the Tracking group, click the arrow next to Track Changes, and then click Change User Name.
  2. Under Personalize your copy of Microsoft Office, change the name or initials that you want to use in your own comments.

 Notes 

  • The name and initials that you type are used by all Microsoft Office programs. Any changes that you make to these settings affect other Office programs.
  • When you make a change to the name or initials that you want to use for your own comments, only comments that you make after the change are affected. Comments that are already in the document before you change the name or initials are not updated.

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Applies to:
Word 2010