Insert or create a table

 Note   For information about adding cells, rows, or columns to a table, see Add a cell, row, or column to a table.

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Insert a table

In Microsoft Office Word 2007, you can insert a table by choosing from a selection of preformatted tables — complete with sample data — or by selecting the number of rows and columns that you want. You can insert a table into a document, or you can insert one table into another table to create a more complex table.

Use table templates

You can use table templates to insert a table that is based on a gallery of preformatted tables. Table templates contain sample data to help you visualize what the table will look like when you add your data.

  1. Click where you want to insert a table.
  2. On the Insert tab, in the Tables group, click Table, point to Quick Tables, and then click the template that you want.

Word Ribbon Image

  1. Replace the data in the template with the data that you want.

Use the Table menu

  1. Click where you want to insert a table.
  2. On the Insert tab, in the Tables group, click Table, and then, under Insert Table, drag to select the number of rows and columns that you want.

Word Ribbon Image

Use the Insert Table command

You can use the Insert Table command to choose the table dimensions and format before you insert the table into a document.

  1. Click where you want to insert a table.
  2. On the Insert tab, in the Tables group, click Table, and then click Insert Table.

Word Ribbon Image

  1. Under Table size, enter the number of columns and rows.
  2. Under AutoFit behavior, choose options to adjust the table size.

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Create a table

You can create a table by drawing the rows and columns that you want or by converting text to a table.

Draw a table

You can draw a complex table — for example, one that contains cells of different heights or a varying number of columns per row.

  1. Click where you want to create the table.
  2. On the Insert tab, in the Tables group, click Table, and then click Draw Table.

Word Ribbon Image

The pointer changes to a pencil.

  1. To define the outer table boundaries, draw a rectangle. Then draw the column lines and row lines inside the rectangle.

To draw table

  1. To erase a line or block of lines, under Table Tools, on the Design tab, in the Draw Borders group, click Eraser.
  2. Click the line that you want to erase. To erase the entire table, see Delete a table or clear its contents.
  3. When you finish drawing the table, click in a cell and start typing or insert a graphic.

Convert text to a table

  1. Insert separator characters (separator characters: Characters you choose to indicate where you want text to separate when you convert a table to text, or where you want new rows or columns to begin when you convert text to a table.) — such as commas or tabs — to indicate where you want to divide the text into columns. Use paragraph marks to indicate where you want to begin a new row.

For example, in a list with two words on a line, insert a comma or a tab after the first word to create a two-column table.

  1. Select the text that you want to convert.
  2. On the Insert tab, in the Tables group, click Table, and then click Convert Text to Table.

Word Ribbon Image

  1. In the Convert Text to Table dialog box, under Separate text at, click the option for the separator character that you used in the text.

Select any other options that you want.

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Place a table inside another table

Tables that are inside other tables are called nested tables and are often used to design Web pages. If you think of a Web page as one big table that holds other tables — with text and graphics inside different table cells — you can lay out the different parts of your page.

You can insert a nested table by clicking in a cell and then using any of the methods to insert a table, or you can draw a table where you want the nested table.

 Note   You can also copy and paste an existing table into another table.

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About the Table Tools contextual tabs

You will need to know where the Design and Layout Table Tools contextual tabs are when working on the design and structural layout of a table. The Design and Layout tabs are only visible after you have clicked inside of a table, and appear at the top of the screen on the ribbon.

Add a cell, row, or column to a table

To see the Table Tools in action, watch the Use Table Tools in Word 2007 demo.

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Applies to:
Word 2007