Insert an AutoText entry

AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entries are divided into categories such as Closing or Salutation. Check the Normal category for entries you've created unless you know they are stored under another category.

  1. Click in the document where you want to insert the AutoText entry.
  2. On the Insert menu, point to AutoText, and then point to the type of entry you want to insert.
  3. Click the name of the AutoText entry you want.

ShowTips

  • You can also use a shortcut to insert an AutoText entry. First, turn on AutoComplete (point to AutoText on the Insert menu, click AutoText, and then select the Show AutoComplete suggestions check box). In your document, type the first few characters in the AutoText entry's name. When Microsoft Word suggests the complete AutoText entry, press ENTER or F3 to accept the entry.

If the AutoText entry contains a graphic without text, press F3 to accept the entry.

To reject the AutoText entry, keep typing.

To insert AutoText entries in the language you're typing in, use the AutoText menu (point to AutoText on the Insert menu) or click All Entries on the AutoText toolbar. To insert AutoText entries in the language version of Word that you are using, use the AutoText tab in the AutoCorrect dialog box (point to AutoText on the Insert menu, and then click AutoText).

Also note that if you insert an AutoText field by using the Field Options dialog box (Insert menu, Field command), the Field Options dialog box, like the AutoText tab, reflects the language version of Word that you are using, not the language you are typing in.

 
 
Applies to:
Word 2003