Insert a footnote or an endnote

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  1. In print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.), click where you want to insert the note reference mark.
  2. On the Insert menu, point to Reference, and then click Footnote.
  3. Click Footnotes or Endnotes.

By default, Word places footnotes at the end of each page and endnotes at the end of the document. You can change the placement of footnotes and endnotes by making a selection in the Footnotes or Endnotes box.

  1. In the Number format box, click the format you want.
  2. Click Insert.

Word inserts the note number and places the insertion point next to the note number.

  1. Type the note text.
  2. Scroll to your place in the document and continue typing.

As you insert additional footnotes or endnotes in the document, Word automatically applies the correct number format.

When you add, delete, or move notes that are automatically numbered, Word renumbers the footnote and endnote reference marks (note reference mark: A number, character, or combination of characters that indicates that additional information is contained in a footnote or endnote.).

ShowTip

You can also use a keyboard shortcut to insert footnotes and endnotes without using the Footnote command. Select the number format and other options by following the previous steps, and then use one of the following keyboard shortcuts to insert subsequent footnotes and endnotes:

  • Press CTRL+ALT+F to insert a footnote.
  • Press CTRL+ALT+D to insert an endnote.

Change the number formatting for footnotes and endnotes

Do one of the following, depending on the format you want for note reference marks:

ShowUse different number formats for different sections of the document

  1. If you haven't already done so, insert a section break (section break: A mark you insert to show the end of a section. A section break stores the section formatting elements, such as the margins, page orientation, headers and footers, and sequence of page numbers.) where you want to start a different footnote or endnote number format.

ShowHow?

  1. Click where you want to insert a section break.
  2. On the Insert menu, click Break.
  3. Under Section break types, click the option that describes where you want the new section (section: A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers.) to begin.

  1. In print layout view, click where you want to insert the note reference mark.
  2. On the Insert menu, point to Reference, and then click Footnote.
  3. Click Footnotes or Endnotes.

By default, Word places footnotes at the end of each page and endnotes at the end of the document. You can change the placement of footnotes and endnotes by making a selection in the Footnotes or the Endnotes box.

  1. In the Number format box, click the format you want to use for the current section.
  2. In the Numbering box, click Restart each section.
  3. In the Apply changes to box, select This section.
  4. Click Insert.

Word inserts the note number and places the insertion point next to the note number.

  1. Type the note text.
  2. Click where you want to insert footnotes or endnotes with the specified number format, and then repeat steps 3 through 9.

As you insert additional footnotes and endnotes in each section, Word automatically applies the correct number format for each section.

ShowUse a custom format

You can insert a footnote or endnote with a different format on the same page, without entering a section break (section break: A mark you insert to show the end of a section. A section break stores the section formatting elements, such as the margins, page orientation, headers and footers, and sequence of page numbers.), by using custom footnotes or endnotes. For example, you can use an asterisk (*) as a custom note reference mark. Custom note reference marks do not automatically renumber.

  1. On the Insert menu, point to Reference, and then click Footnote.
  2. Click Footnotes or Endnotes.
  3. Select whether to create your own custom mark or use a symbol for a custom mark. Do one of the following:
    • In the Custom mark box, enter a mark.
    • Click Symbol to insert a built-in symbol.
  4. Click Insert.

 Note   You cannot use a keyboard shortcut to insert custom footnotes or endnotes.

 
 
Applies to:
Word 2003