Insert a comment

  1. Select the text or item you want to comment (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.) on, or click at the end of the text.
  2. On the Insert menu, click Comment.
  3. Type the comment text in the comment balloon (balloons: In print layout view or Web layout view, markup balloons show markup elements, such as comments and tracked changes, in the margins of your document. Use these balloons to easily see and respond to reviewers' changes and comments.).


  • If the comment balloons are hidden, you can type the comment in the Reviewing Pane.
  • You can rest the insertion point over the balloon to display the name of the reviewer.
  • To respond to a comment, click in the comment you want to respond to, and then click Comment on the Insert menu. Type your response in the new comment balloon.

ShowTurn on or off marking comments in an e-mail message

  1. On the Tools menu, click Options, and then click the General tab.
  2. Click E-mail Options, and then click the Personal Stationery tab.
  3. Do one of the following:
    • To turn on marking comments, select the Mark my comments with check box. In the box, type the text (such as your name or initials) that you want to display along with your comments.

       Note   Only text you type next to the previously written text in a message will have your name next to it.

    • To turn off marking comments, clear the Mark my comments with check box.

ShowInsert a voice comment

If your computer has a sound card and a microphone, you can record voice comments (voice comments: Recordings that are attached to your document.). Voice comments are added as sound objects inside comment balloons.

  1. On the Reviewing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Insert Voice Button image.

If the Insert Voice button is not visible on the Reviewing toolbar, click Toolbar Options Button image on the Reviewing toolbar, point to Add or Remove Buttons, point to Reviewing, and then click Insert Voice.

  1. Record the voice comment.
  2. If Microsoft Word displays a message asking whether you want to update the sound object, click Yes.

For information about recording and editing a sound object, see the documentation for your sound card and microphone.

ShowInsert a handwritten comment

Applies to:
Word 2003