Include a POSTNET bar code or FIM-A code on envelopes or labels

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If you're mailing envelopes to U.S. addresses, you can include a POSTNET bar code or FIM-A code.

ShowInclude a POSTNET bar code or FIM-A code on an envelope

  1. On the Tools menu, point to Letters and Mailings, and then click Envelopes and Labels.
  2. Click the Envelopes tab.
  3. If necessary, enter or edit the delivery and return addresses.
  4. Click Options.
  5. Click the Envelope Options tab.
  6. To print a POSTNET bar code that contains U.S. ZIP Code information from the delivery address, select the Delivery point bar code check box.

The POSTNET bar code will appear above the delivery address.

  1. To print a FIM-A code that identifies the address side of a courtesy reply envelope, select the FIM-A courtesy reply mail check box.

The FIM-A code will appear at the top of the envelope.

  1. Select any other options you want, and then click OK.
  2. On the Envelopes tab in the Envelopes and Labels dialog box, do one of the following:
    • To print the envelope now, insert an envelope in the printer as shown in the Feed box, and then click Print.
    • To attach the envelope to the current document for later editing or printing, click Add To Document. When you're ready, you can print the attached envelope.

 Note   The Envelopes and Labels dialog box prints only FIM-A codes. If you need to print FIM-C codes for a bulk mailing, substitute a "C" for the "A" in the BARCODE field (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.) (press ALT+F9 to display field codes (field code: Placeholder text that shows where specified information from your data source will appear; the elements in a field that generate a field's result. The field code includes the field characters, field type, and instructions.)).

ShowInclude a POSTNET bar code on mailing labels

  1. On the Tools menu, point to Letters and Mailings, and then click Envelopes and Labels.
  2. Click the Labels tab.
  3. If necessary, enter or edit the address.
  4. To select the label type, the type of paper feed, and other options, click Options, select the options you want, and then click OK.

You need to select a label type that supports the POSTNET bar code.

  1. On the Labels tab in the Envelopes and Labels dialog box, select the Delivery point bar code check box to print a POSTNET bar code that contains U.S. ZIP Code information from the address.

The POSTNET bar code will appear above the delivery address.

  1. Do one of the following:
    • To print the labels, insert the labels in the printer, and then click Print.
    • To save a sheet of labels for later editing or printing, click New Document.

 Note   The POSTNET bar code cannot be resized. If the bar code is cut off when you print the labels, select another label size.

 
 
Applies to:
Word 2003