I see something unusual in my document

You may be seeing an editing mark, a proofing mark, a smart tag (action tags: Data recognized and labeled as a particular type. For example, a person's name or the name of a recent Microsoft Outlook e-mail message recipient is a type of data that can be recognized and labeled with an action tag.), a picture placeholder (picture placeholder: A rectangle that represents an imported graphic in your document. You can increase scrolling speed by temporarily replacing graphics with picture placeholders.), or another type of document indicator. Some marks, such as formatting marks and some parts of a table (table: One or more rows of cells commonly used to display numbers and other items for quick reference and analysis. Items in a table are organized into rows and columns.), can be displayed or hidden by clicking Show/Hide Paragraph mark Button image on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.). Some marks are visible only in certain views, such as outline view (outline view: A view that shows the headings of a document indented to represent their level in the document's structure. You can also use outline view to work with master documents.) or normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.).

The following is a list of items that might appear in your document.

ShowFormatting marks

Tab character

An arrow.

Space

A dot that appears between words.

Nonbreaking space

A nonbreaking space (nonbreaking space: A space that's used to prevent multiple words from breaking if they fall at the end of a line. For example, you can prevent "Microsoft Office" from breaking; instead, the entire item moves to the beginning of the next line.) appears as a raised circle between words.

nonbreaking space

To insert a nonbreaking space, press CTRL+SHIFT+SPACEBAR.

Text-wrapping break

A symbol that indicates that text is wrapping below an object, such as a picture. Text-wrapping break symbol

Page break

Indicated with a dotted line in normal view.

Section break

Indicated with two dotted lines when your document contains different types of section-level formatting.

Example of a document with section breaks

Callout 1 Section formatted as a single column

Callout 2 Section formatted as two columns

Field code brace

Some information — such as a date that is automatically updated, or index entries — is inserted as a field (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.). If field codes are being displayed, you will see curved braces, for example, {DOCPROPERTY "Manager" \* Upper}.

Paragraph mark

Appears at the end of a paragraph Paragraph mark. The paragraph mark contains paragraph formatting information.

Manual line break

Appears at the end of a line when you press SHIFT+ENTER. Manual line break symbol

ShowUnderline

If text on your screen is underlined, but you didn't apply underline formatting, the underlines could appear for any of the following reasons.

Red or green wavy underline

When you automatically check spelling and grammar, Microsoft Word uses wavy red underlines to indicate possible spelling errors and wavy green underlines to indicate possible grammatical errors.

Red wavy underline in an e-mail header

Word automatically checks the names in the e-mail header against names in the Address Book. If multiple names are found that match the name you type, a red wavy line appears under the name, indicating that you must choose a name.

Blue or other color underline

When you automatically check the consistency of your formatting, Word uses wavy blue underlines to indicate possible instances of inconsistent formatting.

Purple wavy underlines (wavy vertical lines may also appear in the margin)

In an XML (Extensible Markup Language (XML): A condensed form of Standard Generalized Markup Language (SGML) that enables developers to create customized tags that offer flexibility in organizing and presenting information.) document, Word uses purple wavy vertical lines and underlines to indicate XML structure that does not adhere to the XML Schema that is attached to the document.

 Note   XML features, except for saving documents as XML with the Word XML schema, are available only in Microsoft Office Professional Edition 2003 and stand-alone Microsoft Office Word 2003.

Purple or other color underline

Followed hyperlinks appear as purple and underlined by default.

Red or other color single or double underline (vertical bars may also appear in the left or right margin)

By default, newly inserted text is marked as underlined when the Track Changes feature is used. Vertical bars  — called changed lines — may also appear in the left or right border of text that contains tracked changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.).

Purple dotted underline

Smart tags appear with purple dotted underlines beneath their text. You can use smart tags to perform actions (actions: Tasks that can be performed by using smart tags. For example, adding a name to a Microsoft Outlook Contacts folder is one action that might be taken with a person name smart tag.) in Word that you normally would open other programs to do.

ShowRevision marks or tracked changes

ShowTables

Some parts of a table can be seen only if you display all formatting marks by clicking Show/Hide Paragraph mark Button image on the Standard toolbar.

A table cell

The smallest unit of a table. Select table cell

A table column

A vertical cross-section of cells. Select table column

A table row

A horizontal cross-section of cells. Select table row

Table move handle

Appears at the top corner of a table, so you can move it easily. Four-headed arrow handle

ShowSmart tags and other buttons within text

Smart Tag Actions button and indicator

Smart tags perform actions in Word that you normally would open other programs to do. The purple dotted lines beneath text in your document indicate the smart tags, and you click the Smart Tag Actions button to perform tasks.

Smart Tag Actions button

Callout 1 Smart Tag Actions button

Callout 2 Smart tag indicator

AutoCorrect Options button

The AutoCorrect Options button Button image first appears as a small, blue box when you rest the mouse pointer near text that was automatically corrected. It changes to a button icon when you point to it. If you sometimes don't want text to be corrected, you can undo a correction or turn AutoCorrect options on or off by clicking the button and making a selection.

Paste Options button

The Paste Options button Button image appears just below your pasted selection after you paste text. When you click the button, a list appears that lets you determine how the information is pasted into your document. The available options depend on the type of content you are pasting, the program you are pasting from, and the format of the text in the area you are pasting to.

ShowOutline view levels

You may see squares, plus signs, or minus signs when you are in outline view.

Examples of headings in outline view with promote symbols

ShowText boxes and graphics

ShowWeb pages

Sound control

Indicates a background sound in a Web page. Sound control

Video Control

Indicates a video or movie. Movie control

ShowXML tags

In an XML (Extensible Markup Language (XML): A condensed form of Standard Generalized Markup Language (SGML) that enables developers to create customized tags that offer flexibility in organizing and presenting information.) document, Word may display XML tags in the body of the document. XML tags

 Note   XML features, except for saving documents as XML with the Word XML schema, are available only in Microsoft Office Professional Edition 2003 and stand-alone Microsoft Office Word 2003.

 
 
Applies to:
Word 2003