Flow text side-by-side with linked text boxes

You can use linked text boxes (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.) to create columns of text that flow side-by-side, instead of wrapping from one column to another.

For example, you can have text from column 1 flow to column 1 on the next page, and text from column 2 flow to column 2 on the next page.

  1. On the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click New Blank Document Button image to create a new document, or create a new document from a template.
  2. On the Standard toolbar, click Show/Hide Paragraph mark Button image to display paragraph marks.
  3. If you want to allow room for a headline or other text before the linked text boxes, click at the top of the page, and press ENTER.
  4. Click where you want the linked text boxes to begin.
  5. On the Insert menu, click Text Box.
  6. Drag the pointer on the page where you want the first column.
  7. On the Insert menu, click Text Box again.
  8. Drag the pointer on the page where you want the second column.
  9. Press CTRL+END to move the pointer immediately before the last paragraph mark on the page, and press CTRL+ENTER to create a page break.
  10. Repeat steps 3 through 9 for each page that will contain side-by-side columns in your document, and then return to the first text box you created.
  11. Click the text box on the left once to select it.

To do this, move the pointer over the border of the text box until the pointer becomes a four-headed arrow, and then click the border.

  1. On the Text Box toolbar, click Create Text Box Link Button image.

The pointer becomes a pitcher.

  1. Click the text box on the left side of the second page to create a link.
  2. Create links for all text boxes within the same story (story: Text that's contained within a single text box or a chain of linked text boxes.) on the left side of the document.
  3. In the text boxes on the right side of the page, repeat steps 11 through 14 for every text box in the right chain, or story.
Applies to:
Word 2003