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Mail merge I: Use mail merge for mass mailings

Fields inserted into a Word document

Merge fields are surrounded by chevrons (<< >>).

After you connect to the recipient list, you can specify the information that you want to include in the mail merge by using fields.

A field is a set of codes that instructs Word to insert information into a document automatically. Informally, you can think of fields as placeholders.

In a mass mailing, the fields you use are called merge fields, and they are the placeholders for the unique information that comes directly from a recipient list. For example, in the illustration, merge fields have been added for information stored in the Address and Name columns of a recipient list.

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