Embedding is a good method to use when you're working with any drawing, especially when the drawing was created specifically for use in the destination file.
The official name for embedding is insert an embedded object. When you embed a drawing in a destination file, a copy of the drawing actually becomes part of—is embedded in—that file.
Advantages
- Embedding a drawing is the easiest method to use since it's the one you're used to. If you just copy the drawing in Visio and paste it into the destination file, you've embedded the drawing.
- Because embedding means that a copy of the drawing becomes part of the destination file, you don't have to bring the drawing file along if you move your presentation, document, or publication to another computer.
- Thanks to a technology called OLE (Object Linking and Embedding), you can edit the drawing copy using Visio tools and functionality, without actually leaving the destination file.
As good as embedding a drawing sounds, there are times when it's not the best method to use.
Disadvantages
- When you embed a drawing in a file, you increase the size of the file substantially.
- If you revise the original drawing, you'll have to embed a new copy.
- People who don't have Visio won't be able to revise the drawing in the destination file.
