Do you receive a lot of Word documents in e-mail messages — along with the request to review and return those documents with your changes? In Microsoft Office Word 2003, reading and reviewing documents on your computer is easier than ever.
When you open a Word document from an e-mail message, the document opens in reading layout view. This view displays your document like pages in a book. The pages are designed to fit well on your screen — and text is automatically displayed using Microsoft ClearType technology, which makes the document more legible. You can still mark up the document with suggestions and comments as you read, and you can send it back to the author as an attachment with all of your changes.
Note For screen reader text detailing the onscreen actions and a screen reader version of the audio script, click Demo text version.
Demo text version
|In Microsoft Office Outlook® 2003, an e-mail message is shown with a Microsoft Word attachment. The pointer double-clicks the attachment to open the document in Word in reading layout view.
||Someone has sent you a Microsoft Word document in an e-mail message and has asked you to review it.
|The pointer clicks the scroll bar to show a different page on the screen. The pointer moves to the Reviewing toolbar and clicks Highlight, and then it selects text on the page to highlight. Screen 2 and screen 3 appear on screen.
||Your document opens in Word in reading layout view — designed to make reading on the screen easier. Instead of printing this document, you can read it online and highlight important text on the screen. And you can page through the document one screen at a time.
|The pointer moves to the Reading Layout toolbar and clicks Allow Multiple Pages to show two pages at a time on the screen.
||If you want to read your document more like a book, and you have enough room on your screen, you can view two pages at a time.
|The pointer moves to the Reviewing toolbar, and clicks Track Changes. The pointer moves to a paragraph on page one and clicks in the space between the and end. The word low appears in red and underlined as a revision. The pointer moves to another location in the paragraph and double-clicks the word specialized to select it. The word specialized is removed, and a note appears on the right side of the document indicating that the word has been deleted.
||In reading layout view, you can still mark your revisions. Your changes are displayed in the document so the original author can review and accept or reject them.
The pointer moves to the File menu, points to Send To, and then clicks Mail Recipient (as Attachment). An e-mail message appears on screen, and Michael Suyama's name is entered in the To box.
The animated text Experience Your Own Great Moments appears. Under it appears the static text For more information followed by a URL: http://www.microsoft.com/office.
|When you have no more suggestions to add to the document, you're ready to send it back to the author. Reading layout view is just one of the ways that Microsoft Word 2003 makes it easier to get your work done.
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