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You can use just about any type of data source (data source: A file that contains the information to be merged into a document. For example, the list of names and addresses you want to use in a mail merge. You must connect to the data source before you can use the information in it.) for a mail merge.
Important Accessing any of these data sources from an HTTP location is not supported. Save the file to your local hard drive before you use it as a mail merge data file.
Here are examples of data sources.
Microsoft Outlook Contact List
You can retrieve contact information directly from your Outlook Contact List.
Microsoft Office Address List
You can create a simple Office Address List during the mail merge, and access it for later use. This is best for small, simple lists that you don't use frequently.
Microsoft Excel worksheet or Microsoft Access database
Other database files
You can use:
You can access these sources or start the Data Connection Wizard by clicking New Source in the Select Data Source dialog box.
Different type of electronic address book
You can use the following types of address books:
Microsoft Word data source or a header source
Note If you installed Microsoft Office (instead of installing Microsoft Word by itself), you can also use Microsoft Query to construct a query (query: A means of finding all the records stored in a data source that fit a set of criteria you name. Queries can contain operators, quotation marks, wildcard characters, and parentheses to help focus your search.) and retrieve the data you want from an external data source (external data source: A data source that contains the data a user wants to gain access to: for example, a Microsoft Excel list or a Microsoft Access database.).