Create return address labels

If you mail lots of letters and packages, here’s a way to save time by making your own return address labels.

For a quick basic label, you can type your address in Word and print sheets of the same return address. If you want a label with a picture or a special background, try starting with a template.

The basic return address label

Start with a sheet of labels from any major supplier, and follow these steps:

  1. Create a blank document.
  2. Click Mailings > Labels.

Create group on the Mailings tab

  1. Type your return address in the Address box.

The Envelopes and Labels setup options

 Tip    Or, if you’ve already added your mailing address in Word Options, check the Use return address box. To add your mailing address to the options, click File > Options > Advanced, scroll down to General, and type your address in the Mailing address box.

Return address check box

  1. Under Print, check that Full page of the same label is selected.
  2. Click Options, and under Printer information check that your printer type, page or continuous-feed, is selected.
  3. Click your label supplier in the Label vendors list, and click the label type in the Product number list.

Label vendor and product number options

  1. Click OK.
  2. Click New Document.
  3. If your full address doesn’t fit on the labels, press Ctrl+A to select all the labels in the sheet. Then you can change the font size, line spacing, and paragraph spacing. For more information about line and paragraph spacing, see Change the line spacing and Change spacing between paragraphs.
  4. Print a test sheet on plain paper by clicking File > Print > Print button.

Print button

  1. If the test sheet looks good, load your return address label sheets into your printer and click File > Print > Print button.
  2. Save the document so you can use it again the next time you make labels.

Use a template

For a fancier label, start with a template.

  1. Start Word, or click File > New.
  2. Type return address label in the Search for online templates box and press Enter.

Search box and suggested searches

  1. Click the picture of the template you want and click Create.

 Tip    If you choose an Avery template, you might have some extra options. For more information, see Use Avery templates in Word.

  1. In the first label, click each line of the address and type the information for your return address.

Word updates all the labels as soon as you click a new line or click in a margin.

  1. Print a test sheet on plain paper by clicking File > Print > Print button.

Print button

  1. If the test sheet looks good, load your return address label sheets into your printer and click File > Print > Print button.
  2. Save the document so you can use it again the next time you make return address labels.
 
 
Applies to:
Word 2013