Create and print labels

Word can print a full page of the same label or a single label. Just type in an address, a file folder or CD case name, and choose a label setup. If you’re printing onto Avery labels, you can use an Avery template.

If you’re printing different labels on a page, you can set up a new label document and type each label. But if you have an address list or another kind of data source that you can use to make labels with mail merge, that’s much quicker—especially if you want to add a custom graphic.

Set up and print one label or a page of the same label

If you want to make return address labels, find more information in Create return address labels.

  1. Click Mailings > Labels.

Create group on the Mailings tab

  1. Click Options.
  2. In the Label vendors list, click the company that made your labels, or the company and page size. For example, click Avery US Letter.

Label vendor and product number options

  1. Under Product number, click the number that matches the one on your labels package.

If you don’t see your product number, you can set up a custom label. Scroll down for those instructions.

 Note    If you’re using a continuous-feed printer, you’ll have a different list of product numbers. Be sure to click Continuous-feed printers under Printer information, so you’ll see that list.

  1. Click OK.
  2. Type an address or other information in the Address box.

The Envelopes and Labels setup options

To create a label for an address in an electronic address book installed on your computer, click the Insert Address button.

The Select Name button on the Mailings tab

  1. To change the formatting, select the text, right click, and then click Font or Paragraph on the shortcut menu. Make your changes and then click OK.
  2. Under Print, click Full page of the same label or click Single label.

If you’re printing one label, enter its location in the Row and Column boxes. For example, if you have a 3 by 10 grid of labels on your sheet, but only the last label’s left, type 10 in the Row box and 3 in the column box.

  1. Before you print, place your label sheets in the printer.

To print the labels without saving your setup, click Print.

To preview, or to save the labels in a document you can use again, click New Document. Save the document, or print the labels by clicking File > Print and clicking the Print button.

Type a page of different labels

If you aren’t using an address list or other data source, you can type each label. But if you want to add a custom graphic to your labels, that’s easier to set up using mail merge.

  1. Click Mailings > Labels.

Create group on the Mailings tab

  1. In the Envelopes and Labels box, click Options.
  2. In the Label vendors list, click the company that made your labels, or the company and page size. For example, click Avery US Letter.

Label vendor and product number options

  1. Under Product number, click the number that matches the one on your labels package.

If you don’t see your product number, you can set up a custom label. Scroll down for those instructions.

 Note    If you’re using a continuous-feed printer, you’ll have a different list of product numbers. Be sure to click Continuous-feed printers under Printer information, so you’ll see that list.

  1. Click OK, and then click New Document.

The Envelopes and Labels setup options

  1. Type the information you want in each label.
  2. Before you print, place your label sheets in the printer. Then click File > Print and click the Print button.

Set up a custom label

If the list of product numbers doesn’t include the product number on your package of labels, you can set up a custom label. Here’s how:

  1. Carefully measure the labels on the sheet you have (don’t just go by the size the manufacturer gives you). Note the measurements and how many labels fit on a single sheet.
  2. Click Mailings > Labels > Options.
  3. Check that your printer type is correct. If you have a continuous-feed printer, you’ll see a different list of options.
  4. In the Product number list, click a label type similar in size to your labels. Look under Label information to see whether the selected label is close to your label.
  5. Click Details, and compare the label dimensions and the number of labels per sheet or the number of columns on the label form.
  6. Do one of the following:
  • If the dimensions and label layout match those of your labels, use the selected label.
  • If not, go to the next step.
  1. In the Label Options box, click the printer type, and click New Label.
  2. Type a name in the Label name box, enter your label’s height, width, and pitch (which means the label plus the margin), and then click OK.

 Tip    To quickly find your custom label, click Other/Custom in the Label vendors list. Then click your custom label in the Product number list.

  1. Click OK again to get back to the Envelopes and Labels box. From here, you can create and print your custom label by following steps 6-9 in the first section of this article, “Set up and print one label or a page of the same label.”
 
 
Applies to:
Word 2013