Create a Venn diagram

You can create a SmartArt graphic that uses a Venn diagram layout in Excel, Outlook, PowerPoint, and Word. Venn diagrams are ideal for illustrating the similarities and differences several different groups or concepts.

ShowOverview of Venn diagrams

A Venn diagram uses overlapping circles to illustrate the similarities, differences, and relationships between concepts, ideas, categories, or groups. Similarities between groups are represented in the overlapping portions of the circles, while differences are represented in the non-overlapping portions of the circles.

A Venn diagram

Callout 1 Each large group is represented by one of the circles.
Callout 2 Each overlapping area represents similarities between two large groups or smaller groups that belong to the two larger groups.

What do you want to do?


Create a Venn diagram

  1. On the Insert tab, in the Illustrations group, click SmartArt.

SmartArt in the Illustrations group on the Insert tab

An example of the Illustrations group on the Insert tab in PowerPoint 2013

  1. In the Choose a SmartArt Graphic gallery, click Relationship, click a Venn diagram layout (such as Basic Venn), and then click OK.

Basic Venn SmartArt graphic layout

Basic Venn layout

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Add text to a Venn diagram

Add text to the main circles

  1. Select a shape in the SmartArt graphic.
  2. Do one of the following:
  • In the Text pane, click [Text] in the pane, and then type your text (or select a bullet and type your text).
  • Copy text from another location or program, click [Text] in the Text pane, and then paste your text.
  • Click a circle in the SmartArt graphic, and then type your text.

 Note   If you do not see the Text pane, you can open it by clicking the control on the left side of the SmartArt graphic.

Text Pane control

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Add text to the overlapping portions of the circles

You cannot add text to the overlapping portions of a Venn diagram from the Text pane. Instead, you can insert text boxes and position them over the overlapping areas.

In Excel, Outlook, Word
  • On the Insert tab, in the Text group:
    • In Excel click Text Box.
    • In Outlook, click Text Box, and then click Draw Text Box.
    • In Word, click Text Box, and then at the bottom of the gallery, click Draw Text Box.

Then do the following:

  1. Click and drag in an overlapping circle. Draw the text box the size you want.
  2. To add text, click inside the box and type.
  3. To change the background color from white to the color of the overlapping circle, right-click the text box, and then select Format Shape.
  4. In the Format Shape pane, under Fill, select No fill.
  5. To delete the lines around the text box, with the text box still selected, click Line in the Format Shape pane, and then select No line.


 Notes 

  • To position the text box, click it, and then when the pointer becomes crossed arrows (Four-headed arrow ), drag the text box to where you want it.
  • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.
In PowerPoint
  1. On the Insert tab, in the Text group, click Text Box.
  2. Click and drag in an overlapping circle. Draw the text box the size you want.
  3. To add text, click inside the box and type.

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Add or delete circles in your Venn diagram

  1. Click the existing circle that is located closest to where you want to add the new circle.
  2. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click the arrow next to Add Shape.

The Create Graphic group on the Design tab under SmartArt Tools

If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic. You may need to double-click the SmartArt graphic in order to open the Design tab.

  1. Do one of the following:
    • To insert a circle after the selected circle, that will overlap the selected circle, click Add Shape After.
    • To insert a circle before the selected circle, that will overlap the selected circle, click Add Shape Before.


 Notes 

  • When you want to add a circle to your Venn diagram, experiment with adding the shape before or after the selected circle to get the placement you want for the new circle.
  • To add a circle from the Text pane, click an existing circle, move your pointer before or after the text where you want to add the circle, and then press Enter.
  • To delete a circle from your Venn diagram, click the circle you want to delete, and then press Delete.

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Move a circle in your Venn diagram

  • To move a circle, click the circle, and then drag it to its new location.
  • To move a circle in very small increments, hold down CTRL while you press the arrow keys on your keyboard.

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Change to a different Venn diagram layout

  1. Right-click the Venn diagram that you want to change
  2. Click a layout option in the Layouts group on the Design tab under SmartArt Tools. When you point to a layout option, your SmartArt graphic changes to show you a preview of how it would look with that layout. Choose the layout that you want.
    • To show overlapping relationships in a sequence, click Linear Venn.

Linear Venn diagram

  • To show overlapping relationships with an emphasis on growth or gradation, click Stacked Venn.

Stacked Venn diagram

  • To show overlapping relationships and the relationship to a central idea, click Radial Venn.

Radial Venn

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Change the colors of your Venn diagram

To quickly add a designer-quality look and polish to your SmartArt graphic, you can change the colors of your Venn diagram. You can also add effects, such as glows, soft edges, or 3-D effects.

You can apply color combinations that are derived from the theme colors (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme effects compose a theme.) to the circles in your SmartArt graphic.

Click the SmartArt graphic whose color that you want to change.

  1. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click Change Colors.

Change Colors option in the SmartArt Styles group

If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic.

 Tip   When you position your pointer over a thumbnail, you can see how the colors affect your SmartArt graphic.

Change the line color or style of a circle's border

  1. In the SmartArt graphic, right-click the border of the circle you want to change, and then click Format Shape.
  2. In the Format Shape pane, if necessary, click the arrow next to Line to expose all the options, and then do one of the following:
  • To change the color of the circle’s border, click Color Button image, and then click the color that you want.
  • To change the line style of the circle’s border, select the line styles that you want, such as Transparency, Width, or Dash Type.

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Change the background color of a circle in your Venn diagram

Click the SmartArt graphic that you want to change.

  1. Right-click the border of a circle, and then click Format Shape.
  2. In the Format Shape pane, under Fill, click Solid fill.
  3. Click Color Button image, and then click the color that you want.

 Note    You can change the color of a shape, shape border, or entire SmartArt graphic.

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Apply a SmartArt Style to your Venn diagram

A SmartArt Style is a combination of various effects, such as line style, bevel, or 3-D rotation that you can apply to the circles in your SmartArt graphic to create a unique look.

Click the SmartArt graphic that you want to change.

  1. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click the SmartArt Style that you want.

SmartArt Styles group on the SmartArt Tools Design tab

To see more SmartArt Styles, click the More button button image.

 Note   

  • When you position your pointer over a thumbnail, you can see how the SmartArt Style affects your SmartArt graphic.

 Tip    If you're using PowerPoint 2013, you can animate your Venn diagram to emphasize each circle. For more information, see Animate a SmartArt graphic.

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Applies to:
Excel 2013, Outlook 2013, PowerPoint 2013, Word 2013