Create a table of contents for multiple documents

To create a table of contents that combines the headings from multiple documents, you can use the RD (Referenced Document) field.

 Note    To use a macro that creates the table of contents, see Creating a table of contents spanning multiple documents.

Before you start:

  • Confirm that each document has heading styles or outline levels applied to the entries that you want to appear in the table of contents.
  • If possible, place each of the documents in the same folder, so that you can copy and paste that part of the file path.

Create the table of contents

  1. Open the document in which you want to place your table of contents, and click where you want to insert the table of contents.
  2. On the References tab, in the Table of Contents group, click Table of Contents.

Table of Contents group

  1. Click a table of contents in the gallery, or click Insert Table of Contents, click the options that you want, and then click OK.
  2. If you see an error that says No table of contents entries found, that error will be fixed after you add the RD fields.
  3. Press ALT+F9 to see the TOC field code.
  4. Press ENTER to start a new line.
  5. On the Insert tab, in the Text group, click Quick Parts, and then click Field.

Text group

  1. In the Field name list, click RD.
  2. In the Filename or URL box, type the path and file name for the document that you want to include, and then click OK.

 Note    If you want to type the RD codes instead of using the Field dialog box, press CTRL+F9, and then in the brackets ({ }), type RD and your path, using double backslashes. For example, type RD C:\\Manual\File1.docx.

  1. Repeat steps 7-10 for each document that you want to include.
  2. Press ALT+F9 to hide the field codes and display the field results.
  3. Press F9 to update the table of contents.

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Applies to:
Word 2010, Word 2007