Create a table of contents or update a table of contents

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The easiest way to create a table of contents is to use the built-in outline-level (outline level: Paragraph formatting you can use to assign a hierarchical level (Level 1 through Level 9) to paragraphs in your document. For example, after you assign outline levels, you can work with the document in outline view or in the Document Map.) formats or heading styles (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.). You can also type a table of contents manually.

What do you want to do?


Type a table of contents manually

You can type table of contents entries and use tabs to get the dotted lines, or dot leaders, between each entry and its page number. For a faster way to create a table of contents, with easier updates, see Create a table of contents automatically.

  1. If you don’t see the ruler above your document, click Ruler on the View menu.
  2. Type the first entry of your table of contents.
  3. Press TAB and then type the page number for the first entry.
  4. Select the tab stop character.

 Note    If you can’t see the tab stop character, click Show/Hide on the Standard toolbar.

  1. On the Format menu, click Paragraph.
  2. Click Tabs.
  3. Under Tab stop position, type where you want the page number to be.
  4. Under Alignment, click Right.
  5. Under Leader, click the option that you want, and then click OK.
  6. Press ENTER, and then type your next entry.
  7. Press TAB, and then type the page number for your second entry.
  8. Repeat until your table of contents is complete.

 Important    If you make changes to headings or pages in your document, you need to update the table of contents manually.

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Create a table of contents automatically

If you are already using outline-level formats or built-in heading styles, follow these steps:

  1. Click where you want to insert the table of contents.
  2. On the Insert menu, point to Reference, and click Index and Tables.
  3. Click the Table of Contents tab.
  4. To use one of the available designs, click a design in the Formats box.
  5. Select any other table of contents options you want.

If you aren't currently using outline levels or built-in styles, do one of the following:

ShowCreate a table of contents from outline levels

  1. On the View menu, point to Toolbars, and click Outlining.
  2. Select the first heading that you want to appear in the table of contents.
  3. On the Outlining toolbar, select the outline level that you want to associate with the selected paragraph.
  4. Repeat steps 2 and 3 for each heading that you want to include in the table of contents.
  5. Click where you want to insert the table of contents.
  6. On the Insert menu, point to Reference, and click Index and Tables.
  7. Click the Table of Contents tab.
  8. To use one of the available designs, click a design in the Formats box.
  9. Select any other table of contents options you want.

ShowCreate a table of contents from custom styles

If you've already applied custom styles to your headings, you can specify the style settings you want Microsoft Word to use when it builds the table of contents.

  1. Click where you want to insert the table of contents.
  2. On the Insert menu, point to References, and click Index and Tables.
  3. Click the Table of Contents tab.
  4. Click Options.
  5. Under Available styles, find a style you've applied to headings in your document.
  6. Under TOC level, to the right of the style name, enter a number from 1 to 9 to indicate the level you want that heading style to represent.

Note If you want to use only custom styles, remove the TOC level numbers for the built-in styles, such as Heading 1.

  1. Repeat steps 5 and 6 for each heading style you want to include in the table of contents.
  2. Click OK.
  3. To use one of the available designs, click a design in the Formats box.
  4. Select any other table of contents options you want.

ShowCreate a table of contents from entries you mark yourself

Use the Mark Table of Contents box to insert TOC fields (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.) into your document.

  1. Select the first portion of text that you want to include in your table of contents.
  2. Press ALT+SHIFT+O.
  3. In the Level box, select the level and click Mark.
  4. To mark additional entries, select the text, click in the Entry box, and click Mark. When you have finished adding entries, click Close.
  5. Click where you want to insert the table of contents.
  6. On the Insert menu, point to Reference, and click Index and Tables.
  7. Click the Table of Contents tab.
  8. Click the Options button.
  9. In the Table of Contents Options box, select the Table entry fields check box.
  10. Clear the Styles and Outline levels check boxes.


 Notes 

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Update a table of contents

  1. Click the table of contents.
  2. Press F9.
 
 
Applies to:
Word 2003