Create a hyperlink

Microsoft Word creates a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) for you when you type the address of an existing Web page, such as www.microsoft.com, if the automatic formatting of hyperlinks has not been turned off. You can also create customized links.

Create customized hyperlinks to one of the following:

ShowAn existing or new document, file, or Web page

  1. Select the text or picture you want to display as the hyperlink, and then click Insert Hyperlink Button image on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
  2. Do one of the following:

ShowLink to an existing file or Web page

  1. Under Link to, click Existing File or Web Page.
  2. In the Address box, type the address you want to link to or, in the Look in box, click the down arrow, and navigate to and select the file.

ShowLink to a file you haven't created yet

  1. Under Link to, click Create New Document.
  2. In the Name of new document box, type the name of the new file.
  3. Under When to edit, click either Edit the new document later or Edit the new document now.

 Note   To assign a ScreenTip (ScreenTip: A short description that appears when the user holds the mouse pointer over an object, such as a button or hyperlink.) that displays when you rest the mouse over the hyperlink, click ScreenTip, and then type the text you want. Word uses the path or address of the file as the tip if you do not specify one.

  1. If you are working with frames pages (frames page: A Web page that divides a Web browser window into different scrollable areas that can independently display several Web pages. One window can remain unchanged, while the other windows change based on hyperlinks that the user selects.), specify which frame will display the destination of the hyperlink.

ShowHow?

  1. In the Insert Hyperlink dialog box, click Target Frame.
  2. In the Set Target Frame dialog box, under Current frames page, click the frame in the diagram where you want the destination of the hyperlink to appear.

 Notes 

You can also set the target frame by clicking the down arrow in the Select the frame where you want the document to appear box.

In addition to specifying a frame that you name, you can also specify a hyperlink to open a page in the same frame, in the "parent" frames page, or in a new window.

ShowAn e-mail address

  1. Select the text or picture you want to display as the hyperlink, and then click Insert Hyperlink Button image on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
  2. Under Link to, click E-mail Address.
  3. Either type the e-mail address you want in the E-mail address box, or select an e-mail address in the Recently used e-mail addresses box.
  4. In the Subject box, type the subject of the e-mail message.

 Notes 

Some Web browsers (Web browser: Software that interprets HTML files, formats them into Web pages, and displays them. A Web browser, such as Windows Internet Explorer, can follow hyperlinks, transfer files, and play sound or video files that are embedded in Web pages.) and e-mail programs might not recognize the subject line.

To assign a ScreenTip (ScreenTip: A short description that appears when the user holds the mouse pointer over an object, such as a button or hyperlink.) to display when you rest the mouse over the hyperlink, click ScreenTip and then type the text you want. Word uses "mailto" followed by the e-mail address and the subject line as the tip if you do not specify one.

ShowTip

You can also create a hyperlink to an e-mail address by typing the address in the document. For example, type someone@example.com, and Word creates the hyperlink for you.

ShowA specific location in another document or Web page

  1. Insert a bookmark (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.) in the destination file or Web page.
  2. Open the file that you want to link from, and select the text or object you want to display as the hyperlink.
  3. On the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Insert Hyperlink Button image.
  4. Under Link to, click Existing File or Web Page.
  5. In the Look in box, click the down arrow, and navigate to and select the file that you want to link to.
  6. Click Bookmark, select the bookmark you want, and then click OK.

 Note   To assign a ScreenTip (ScreenTip: A short description that appears when the user holds the mouse pointer over an object, such as a button or hyperlink.) to display when you rest the mouse over the hyperlink in the source file, click ScreenTip and then type the text you want. Word uses the path to the file, including the bookmark name, as the tip if you do not specify one.

  1. If you are working with frames pages (frames page: A Web page that divides a Web browser window into different scrollable areas that can independently display several Web pages. One window can remain unchanged, while the other windows change based on hyperlinks that the user selects.), specify which frame will display the destination of the hyperlink.

ShowHow?

  1. In the Insert Hyperlink dialog box, click Target Frame.
  2. In the Set Target Frame dialog box, under Current frames page, click the frame in the diagram where you want the destination of the hyperlink to appear.

 Notes 

You can also set the target frame by clicking the down arrow in the Select the frame where you want the document to appear box.

In addition to specifying a frame that you name, you can also specify a hyperlink to open a page in the same frame, in the "parent" frames page, or in a new window.

ShowTip

From Word documents, you can create links to specific locations in files that are saved in Microsoft Excel (.xls) or PowerPoint (.ppt) format. To link to a specific location in an Excel workbook, create a defined name in the workbook, and then at the end of the file name in the hyperlink, type # (number sign) followed by the defined name. To link to a specific slide in a PowerPoint presentation, type # followed by the slide number after the file name.

ShowA location in the current document or Web page

  1. To link to a place in the current document, you can use either heading styles (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.) or bookmarks (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.) in Word.
  2. In the current document, do one of the following:
    • Insert a bookmark at the location you want to go to.
    • Apply one of Word's built-in heading styles to the text at the location you want to go to.
  3. Select the text or object you want to display as the hyperlink.
  4. On the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Insert Hyperlink Button image.
  5. Under Link to, click Place in This Document.
  6. In the list, select the heading or bookmark you want to link to.

 Note   To assign a ScreenTip (ScreenTip: A short description that appears when the user holds the mouse pointer over an object, such as a button or hyperlink.) to be displayed when you rest the mouse over the hyperlink, click ScreenTip, and then type the text you want. For links to headings, Word uses "Current document" as the tip if you do not specify one; for links to bookmarks, Word uses the bookmark name.

  1. If you are working with frames pages (frames page: A Web page that divides a Web browser window into different scrollable areas that can independently display several Web pages. One window can remain unchanged, while the other windows change based on hyperlinks that the user selects.), specify which frame will display the destination of the hyperlink.

ShowHow?

  1. In the Insert Hyperlink dialog box, click Target Frame.
  2. In the Set Target Frame dialog box, under Current frames page, click the frame in the diagram where you want the destination of the hyperlink to appear.

 Notes 

You can also set the target frame by clicking the down arrow in the Select the frame where you want the document to appear box.

In addition to specifying a frame that you name, you can also specify a hyperlink to open a page in the same frame, in the "parent" frames page, or in a new window.

ShowAnother file or program that you drag from

You can create a hyperlink quickly by dragging selected text or pictures from a Word document or Microsoft PowerPoint slide, a selected range in Microsoft Excel, a selected database object in Microsoft Access, or a Web address or hyperlink from some Web browsers (Web browser: Software that interprets HTML files, formats them into Web pages, and displays them. A Web browser, such as Windows Internet Explorer, can follow hyperlinks, transfer files, and play sound or video files that are embedded in Web pages.).

The text you copy must come from a file that has already been saved.

  1. Display both files on the screen.

If you are dragging text between two Word files, open both files, and then click Arrange All on the Window menu. If you are dragging text between two programs, resize the windows of both programs so you can see them at the same time.

  1. In the destination document or worksheet, select the text, graphic, or other item you want to jump to.
  2. Right-click and drag the selection to the document where you want to create the hyperlink.

As you drag the selection into your document, a shortcut menu appears.

  1. Click Create Hyperlink Here.

 Notes 

 
 
Applies to:
Word 2003