Word automatically creates a hyperlink for you when you press Enter or the Spacebar after you type a URL, such as www.contoso.com.
But sometimes you want to create a hyperlink to text or a picture, or to a specific place in a document, and the steps for that are below.
Create a hyperlink to a document, file, Web page, or to a blank email message
- Select the text or picture to display as the hyperlink, right-click the text or picture, and then click Hyperlink on the shortcut menu.
- Do any of these:
- To link to an existing file or Web page, click Existing File or Web Page under Link to, and then type the address that you want to link to in the Address box. If you don't know the address for a file, click the arrow in the Look in list, and then go to the file that you want.
- To link to a file that you haven't created yet, click Create New Document under Link to, type the name of the new file in the Name of new document box, and then, under When to edit, click Edit the new document later or Edit the new document now.
- To link to a blank email message, under Link to, click E-mail Address. Type the email address you want in the E-mail address box, or choose an address from Recently used e-mail addresses. Type a subject for the e-mail message in the Subject box.
Note To change the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip and then type the text. If you don't specify a tip, Word uses the path or address of the file as the tip.
Tip You can also create a link to a blank e-mail message by typing the address in the document. For example, type firstname.lastname@example.org, and Word creates the hyperlink for you, unless you turned off automatic formatting of hyperlinks (instructions below).
Create a hyperlink to a specific place in a document
Use these two steps to mark where you want the hyperlink to go, and then to add the hyperlink. The hyperlink can be within a document or between documents.
Step 1: Mark the hyperlink location
First, insert a bookmark (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.) or use a heading style to mark a location. Heading styles work only when you’re linking to a location in the current document.
Insert a bookmark
In the current document or the document you want to link to, do this:
- Select the text to which you want to assign a bookmark, or click where you want to insert a bookmark.
- Click Insert > Links > Bookmark
- Under Bookmark name, type a name.
Bookmark names must begin with a letter and can contain numbers. You can't include spaces in a bookmark name, but you can use the underscore character to separate words — for example, First_heading.
- Click Add.
Apply a heading style
When you’re linking to a location in the same document, you can apply one of the built-in heading styles to the text at the location you want to go to. In the current document,:
- Select the text to apply a heading style to.
- Click Home >Styles, and pick the style you want.
For example, if you selected text you want to style as a main heading, click the style called Heading 1 in the Quick Styles gallery.
Step 2: Add a link to a location in the current document or in another document
- Select the text or object to display as the hyperlink.
- Right-click and then click Hyperlink on the shortcut menu.
- Under Link to, click Place in This Document or Existing File or Web Page for a location in another document.
- Click the file to link to, and then click Bookmark.
- In the list, select the bookmark or heading to link to.
Turn off automatic hyperlinks
When it’s not convenient to have Word automatically create hyperlinks in your document as you type, you can turn them off.
- Click File>Options>Proofing.
- Click AutoCorrect Options, and then click the AutoFormat As You Type tab.
- Clear the Internet and network paths with hyperlinks check box.
Show the full path for hyperlinks
If you’re using automatic links and Word is displaying only part of the link path, you can change the settings to show the full path of the hyperlink.
- Click File>Options>Advanced.
- Under General, click Web Options>Files.
- Uncheck the Update links on save check box.
Turn off Ctrl+Click to follow a link
Word asks you to press Ctrl+Click to follow a hyperlink. This extra step keeps Word from sending you to a destination while you’re editing a document.
If you want to click links without having to press Ctrl, try this:
- Click File>Options>Advanced.
- Under Editing Options, clear the Use CTRL + Click to follow hyperlink check box.