Create a cross-reference

You can create a cross-reference only to an item that is in the same document as the cross-reference. To cross-reference an item in another document, you need to first combine the documents into a master document (master document: A "container" for a set of separate files (or subdocuments). You can use a master document to set up and manage a multipart document, such as a book with several chapters.). The item you cross-reference, such as a heading or bookmark, must already exist. For example, you must insert a bookmark before you cross-reference it.

  1. In the document, type the introductory text that begins the cross-reference.

For example, type For more information, see

  1. On the Insert menu, point to Reference, and then click Cross-reference.
  2. In the Reference type box, click the type of item you want to refer to — for example, a heading.
  3. In the Insert reference to box, click the information you want inserted in the document — for example, the heading text.
  4. In the For which box, click the specific item you want to refer to — for example, the heading for Chapter 6.
  5. To allow users to jump to the referenced item, select the Insert as hyperlink check box.
  6. If the Include above/below check box is available, you can select this check box to include information about the relative position of the referenced item.
  7. Click Insert.

 Note   Cross-references are inserted as fields (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.). If your cross-reference looks similar to {REF _Ref249586 \* MERGEFORMAT}, Microsoft Word is displaying field codes (field code: Placeholder text that shows where specified information from your data source will appear; the elements in a field that generate a field's result. The field code includes the field characters, field type, and instructions.) instead of field results (field results: Text or graphics inserted in a document when Microsoft Word carries out a field's instructions. When you print the document or hide field codes, the field results replace the field codes.). To see the field results, press ALT+F9, or right-click the field code, and then click Toggle Field Codes on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).

Applies to:
Word 2003