Create a chart in a document

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Follow these steps to create a chart, such as a bar chart or a pie chart.

  1. On the Insert menu, click Object, and then click the Create New tab.
  2. In the Object type box, click Microsoft Graph Chart, and then click OK.

Microsoft Graph displays a chart and its associated sample data in a table called a datasheet.

  1. To replace the sample data, click a cell (cell: A box formed by the intersection of a row and column in a worksheet or a table, in which you enter information.) on the datasheet, and then type the new text or numbers. If needed, you can import data from a text file, a Lotus 1-2-3 file, or a Microsoft Excel worksheet. You can also copy data from another program.
  2. To return to Microsoft Word, click the Word document.

 Note    If you close the datasheet you can reopen it by double-clicking the chart and then clicking Datasheet on the View menu.

ShowCreate a chart from a Word table

  1. Create a table in Word, with text labels in the top row and left column, and numbers in other cells.


Microsoft Word offers a number of ways to make a table (table: One or more rows of cells commonly used to display numbers and other items for quick reference and analysis. Items in a table are organized into rows and columns.). The best way depends on how you like to work, and on how simple or complex the table needs to be.

  1. Click where you want to create a table.
  2. Click Insert Table Button image on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
  3. Drag to select the number of rows and columns you want.
  1. Click in the table.
  2. On the Table menu, point to Select, and then click Table.
  3. On the Insert menu, click Object, and then click the Create New tab.
  4. In the Object type box, double-click Microsoft Graph Chart.

Word displays a chart with the information from the table you created. The data associated with the chart is in a table called a datasheet.

You can edit the data in the chart by clicking a cell on the datasheet and revising the entry.

  1. To return to Word, click the Word document.

ShowChange the chart to another chart type

Use these steps to change the chart to another chart type, such as a pie chart or a bar chart.

  1. On the Chart menu, click Chart Type.
  2. Choose a chart type from the options on the Standard Types and Custom Types tabs.

ShowGet Help about charts

For more information about working with charts — for example, how to add data labels (data label: A label that provides additional information about a data marker, which represents a single data point or value that originates from a worksheet cell.), change the scale of the value axis (axis: A line bordering the chart plot area used as a frame of reference for measurement. The y axis is usually the vertical axis and contains data. The x-axis is usually the horizontal axis and contains categories.), or troubleshoot charts — use the following procedure to see Microsoft Excel Help or Microsoft Graph Help. To work with charts created in Graph or Excel, you must have Graph or Excel installed.

  1. In Word, double-click the chart.

The menus and toolbars (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) change to show the Graph or Excel menus and buttons.

  1. On the Help menu, click Microsoft Graph Help or Microsoft Excel Help.
Applies to:
Word 2003