Copy Excel data and charts to Word or PowerPoint

  1. Select the data or chart you want to copy.
  2. Click Copy Button image.
  3. Switch to Microsoft Word or Microsoft PowerPoint.
  4. Click in the document or presentation where you want to put the Microsoft Excel data or chart, and do one of the following:

ShowPaste the data into Word

  1. Click Paste Button image on the Formatting toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
  2. Click Paste Options Button image next to the data, and then do one of the following:

To paste the data as a Word table, click Match Destination Table Style or Keep Source Formatting.

To paste a link to the Excel data, so that the data in the Word document is updated whenever you change the data in the original Excel workbook, click Match Destination Table Style and Link to Excel or Keep Source Formatting and Link to Excel.

To paste the data as text with each row in a separate paragraph and tabs separating the cell values, click Keep Text Only.

ShowPaste a chart into Word

  1. Click Paste Button image on the Formatting toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
  2. Click Paste Options Button image next to the chart, and then do one of the following:

To paste the chart as a chart, so that when you double-click the chart in the Word document you can use Excel to edit it, click Excel Chart.

To paste a link to the Excel chart, so that the chart in the Word document is updated whenever you change the chart in the original Excel workbook, click Link to Excel Chart.

To paste a bitmap picture of the chart, click Picture of Chart.

ShowPaste the data into PowerPoint

  • On the Edit menu, click Paste Special, and then do one of the following:

To paste the data as an Excel range, so that when you double-click the range in the presentation you can edit it with Excel, click Microsoft Excel Worksheet Object. If data is cut off, double-click the object and resize the columns to show all the data.

To paste a link to the Excel data, so that the data in the presentation is updated whenever you change the data in the original Excel workbook, click Paste link, and then click Microsoft Excel Worksheet Object.

To paste the data as text that you can edit in PowerPoint, click Formatted Text (RTF) or Unformatted Text.

To paste a bitmap picture of the data, click Picture or Bitmap.

ShowPaste a chart into PowerPoint

  • On the Edit menu, click Paste Special, and then do one of the following:

To paste the chart as a chart, so that when you double-click the chart in the presentation you can use Excel to edit it, click Microsoft Excel Chart Object.

To paste a link to the Excel chart, so that the chart in the presentation is updated whenever you change the chart in the original Excel workbook, click Paste link, and then click Microsoft Excel Chart Object.

To paste a bitmap picture of the chart, click Picture.

ShowTip

If you want a range of Excel data that you've pasted into Word or PowerPoint to expand when the data expands in Excel, name (name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy-to-understand names, such as Products, to refer to hard to understand ranges, such as Sales!C20:C30.) the range in Excel before you copy it, and then paste a link to the named range.

 
 
Applies to:
Excel 2003, Word 2003