Convert text to a table or vice versa

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Convert text to a table

  1. Insert separator characters (separator characters: Characters you choose to indicate where you want text to separate when you convert a table to text, or where you want new rows or columns to begin when you convert text to a table.) — such as commas or tabs — to indicate where you want to divide the text into columns. Use paragraph marks to indicate where you want to begin a new row.

For example, in a list with two words on a line, insert a comma or a tab after the first word to create a two-column table.

  1. Select the text that you want to convert.
  2. On the Insert tab, in the Tables group, click Table, and then click Convert Text to Table.

Word Ribbon Image

  1. In the Convert Text to Table dialog box, under Separate text at, click the option for the separator character that is in your text.
  2. In the Number of columns box, check the number of columns.

If you don't see the number of columns that you expect, you may be missing a separator character in one or more lines of text.

  1. Select any other options that you want.

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Convert a table to text

  1. Select the rows or table that you want to convert to paragraphs.
  2. Under Table Tools, on the Layout tab, in the Data group, click Convert to Text.
  1. Under Separate text at, click the option for the separator character (separator characters: Characters you choose to indicate where you want text to separate when you convert a table to text, or where you want new rows or columns to begin when you convert text to a table.) that you want to use in place of the column boundaries.

Rows are separated with paragraph marks.

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See It


Show me Parameter query demo

                          Video created by Office Online staff writers

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Applies to:
Outlook 2007, Word 2007