Convert a document to PDF

If someone asks you to send your work as a PDF, you can save your Word document as a PDF file.

  1. Click File > Export > Create PDF/XPS.

Create PDF/XPS button

  1. Choose where you want to save the PDF file.

 Tip    To avoid including information you don’t want to share, click Options. Then click Document and uncheck the Document properties box. Set any other options you want and click OK.Options box for creating a PDF

  1. Click Publish.

Now you have your original Word document and a PDF copy of it.

Other PDF options

To make a PDF from only some of the pages in your document, click an option under Page range.

Check the setting under Publish what. To include tracked changes in the PDF, click Document showing markup. Otherwise, make sure Document is clicked.

To create a set of bookmarks in that readers can click in the PDF document, click the Create bookmarks using box. Then click Headings or, if you added bookmarks to your document, Bookmarks.

As mentioned in the tip above, you might not want to include property information in the PDF. If you do want to include it, click the Document properties box.

To make the document easier for screen-reading software to read, click the Document structure tags for accessibility box.

PDF options

ISO 19005-1    This option outputs the PDF document using the PDF/A standard, which is an archiving standard. The PDF/A standard preserves the document so it will look the same when it’s opened in the future.

Bitmap text when fonts may not be embedded    If fonts can't be embedded into the document, the PDF uses bitmap images of the text so the PDF looks the same as the original document. If this option isn’t checked and the file uses a font that can't be embedded, then the PDF reader might substitute another font.

Encrypt the document with a password To restrict access so only people with the password can open the PDF, click this option. When you click OK, Word opens the Encrypt PDF Document box, where you can type and re-enter a password.

Open a PDF file in Word

You can grab any content you want from a PDF by opening it in Word 2013.

Convert a PDF in Word 2013 by clicking File > Open and selecting the PDF file. Word opens the content in a new file, and you can copy the content you want—including images and diagrams. For more information, see Convert PDF files to Word documents you can edit.

 
 
Applies to:
Word 2013