Page 14 of 18PREVNEXT

Revise documents with Track Changes and Comments in Word 2007

Buttons in Changes group; message that alerts you to hidden tracked changes or comments

Callout 1 Use buttons in the Changes group to accept or reject tracked changes or to delete comments.
Callout 2 To see if a document contains hidden tracked changes or comments, click any button in the Comments or Changes group. If you get this message, click Show All to display revisions and comments.

The only way to get rid of tracked changes is to accept or delete them. The only way to get rid of comments is to delete or reject them. After you've checked to ensure that all revisions and comments are displayed, and before you distribute a document, do what the professionals do, automatically and every time.

On the Review tab, in the Changes group, use the buttons (or the right-click method mentioned earlier) to look for revisions and comments from one end of the document to the other.

Remove any changes by accepting or rejecting them, and delete any comments.

Tip     Another way to see if a document contains hidden tracked changes or comments is to click any of the buttons in the Comments or Changes group on the Review tab. If you get a message that says "All comments and tracked changes are currently hidden," click Show All to display revisions and comments.

As a final step, you can use the Document Inspector. It checks for tracked changes, comments, hidden text, and other personal information. See the Quick Reference Card to learn how to use the inspector.

Page 14 of 18PREVNEXT