Change the way tracked changes and comments look

Do one of the following:

ShowChange the size or appearance of balloon text

The size of the balloon (balloons: In print layout view or Web layout view, markup balloons show markup elements, such as comments and tracked changes, in the margins of your document. Use these balloons to easily see and respond to reviewers' changes and comments.) text is controlled by the point size used in the Balloon Text style.

  1. On the Format menu, click Styles and Formatting.
  2. Under Pick a formatting to apply, right-click the Balloon Text entry, and then click Modify.

If the Balloon Text style isn't visible, display it.

ShowHow?

  1. In the Show box, click Custom.
  2. In the Format Settings dialog box, under Styles to be visible, select the Balloon Text check box, and then click OK.
  1. Select any options you want.
  2. To see more options, click Format, and then click the attribute that you want to change.

Click OK after you've changed each attribute, and then repeat for any additional attributes you want to change.

Notes

ShowTip

ShowChange the default style for comment text

You can use standard formatting commands to modify the text in comment balloons (balloons: In print layout view or Web layout view, markup balloons show markup elements, such as comments and tracked changes, in the margins of your document. Use these balloons to easily see and respond to reviewers' changes and comments.) as you type.

  1. On the Format menu, click Styles and Formatting.
  2. Under Pick a formatting to apply, right-click the Comment Text entry, and then click Modify.

If the Comment Text style isn't visible, display it.

ShowHow?

  1. In the Show box, click Custom.
  2. In the Format Settings dialog box, under Styles to be visible, select the Comment Text check box, and then click OK.
  1. Select any options you want.
  2. To see more options, click Format, and then click the attribute that you want to change.

Click OK after you've changed each attribute, and then repeat for any additional attributes you want to change.

ShowTip

ShowChange other display and layout options

  1. On the Tools menu, click Options, and then click the Track Changes tab.
  2. Do one of the following:

ShowChange the color used for tracked changes

  • Under Markup, next to Color, click a color.

 Note   By default, Microsoft Word uses a different color for each reviewer. To restore this functionality, click By author.

ShowShow or hide balloons

  • In the Use balloons (Print and Web Layout) box, click an option.

 Notes 

ShowChange balloon layout or margin width

You can adjust layout for either of the following:

Screen

  • Under Balloons, adjust the values in the Preferred width, Margin, and Measure in boxes.

Paper

Under Printing (with Balloons), next to Paper orientation, do one of the following:

ShowAlter the appearance of changed lines

Do one of the following:

  • Clear changed lines    In the Changed lines box, under Markup, click (none).
  • See and print changed lines to the right of the text    In the Changed lines box, under Markup, click Right border.

 Note   In normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.), all changed lines appear on the left.

  • Display and print changed lines in the left margin of even-numbered pages and in the right margin of odd-numbered pages    In the Changed lines box, under Markup, click Outside border.

To use this option, you must have selected the Different odd and even check box on the Layout tab in the Page Setup dialog box (File menu), and you must use print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.). If this option is not selected, Word displays the changed lines in the left margin of all pages. In normal view, all changed lines appear on the left.

 
 
Applies to:
Word 2003