# Calculate totals and other values in a Word table

Do any of the following:

Total the numbers in a row or column

- Click the cell (cell: A box formed by the intersection of a row and column in a worksheet or a table, in which you enter information.) in which you want the sum to appear.
- On the
**Table**menu, click**Formula**. - If the cell you selected is at the bottom of a column of numbers, Microsoft Word proposes the formula =SUM(ABOVE). Click
**OK**if this is correct.

If the cell you selected is at the right end of a row of numbers, Word proposes the formula =SUM(LEFT). Click **OK** if this is correct.

** Notes **

- If you see codes between braces — for example, {=SUM(LEFT)} — instead of the actual sum, Word is displaying field codes (field code: Placeholder text that shows where specified information from your data source will appear; the elements in a field that generate a field's result. The field code includes the field characters, field type, and instructions.). To display field code results, press SHIFT+F9.
- If your column or row contains blank cells, Word will not total the entire column or row. To total the entire row or column, type a zero in each blank cell.
- To quickly total a row or column of numbers, click the cell where you want the sum, and then click
**AutoSum**on the**Tables and Borders**toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).

Perform other calculations in a table

- Click the cell (cell: A box formed by the intersection of a row and column in a worksheet or a table, in which you enter information.) in which you want the result to appear.
- On the
**Table**menu, click**Formula**. - If Microsoft Word proposes a formula that you do not want to use, delete it from the
**Formula**box.

Do not delete the equal sign. If you deleted the equal sign, reinsert it.

- In the
**Paste function**box, click a function. For instance, to add numbers, click**SUM**.

To reference the contents of a table cell, type the cell references in the parentheses in the formula. For instance, to add the numbers in cells A1 and B4, the formula would read =**SUM(a1,b4)**

- In the
**Number format**box, enter a format for the numbers. For example, to display the numbers as a decimal percentage, click**0.00%**.

** Note ** Word inserts the result of the calculation as a field in the cell you selected. If you change the values in the referenced cells, you can update the calculation by selecting the field and then pressing F9.

** Note ** Microsoft Word table (table: One or more rows of cells commonly used to display numbers and other items for quick reference and analysis. Items in a table are organized into rows and columns.) calculations must be manually recalculated. Consider using Microsoft Excel to perform complex calculations.