You can assign a shortcut key (shortcut key: A function key or key combination, such as F5 or CTRL+A, that you use to carry out a menu command. In contrast, an access key is a key combination, such as ALT+F, that moves the focus to a menu, command, or control.) to a command, macro (macro: An action or a set of actions that you can use to automate tasks. Macros are recorded in the Visual Basic for Applications programming language.), font, AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry, style, or commonly used symbol.
- On the Tools menu, click Customize.
- Click Keyboard.
- In the Save changes in box, click the current document name or template (template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) in which you want to save the shortcut key changes.
- In the Categories box, click the category that contains the command or other item.
- In the Commands box, click the name of the command or other item.
Any shortcut keys that are currently assigned appear in the Current keys box.
- Do one of the following:
Assign a shortcut key
Begin shortcut key combinations with CTRL, ALT, or a function key.
- Click the Press new shortcut key box and press the shortcut key combination you want to assign. For example, press ALT plus the desired key.
- Look at Currently assigned to to see if the shortcut key combination is already assigned to a command or other item. If so, select another combination.
Reassigning a key combination means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to make text bold by pressing CTRL+B unless you restore the shortcut key assignments to their original settings.
- Click Assign.
Remove a shortcut key
- In the Current keys box, click the shortcut key you want to delete.
- Click Remove.
Note If you use a programmable keyboard, the key combination CTRL+ALT+F8 may be reserved for initiating keyboard programming.