Assign or remove a shortcut key

You can assign a shortcut key (shortcut key: A function key or key combination, such as F5 or CTRL+A, that you use to carry out a menu command. In contrast, an access key is a key combination, such as ALT+F, that moves the focus to a menu, command, or control.) to a command, macro (macro: An action or a set of actions that you can use to automate tasks. Macros are recorded in the Visual Basic for Applications programming language.), font, AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry, style, or commonly used symbol.

  1. On the Tools menu, click Customize.
  2. Click Keyboard.
  3. In the Save changes in box, click the current document name or template (template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) in which you want to save the shortcut key changes.
  4. In the Categories box, click the category that contains the command or other item.
  5. In the Commands box, click the name of the command or other item.

Any shortcut keys that are currently assigned appear in the Current keys box.

  1. Do one of the following:

ShowAssign a shortcut key

Begin shortcut key combinations with CTRL, ALT, or a function key.

  1. Click the Press new shortcut key box and press the shortcut key combination you want to assign. For example, press ALT plus the desired key.
  2. Look at Currently assigned to to see if the shortcut key combination is already assigned to a command or other item. If so, select another combination.

Reassigning a key combination means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to make text bold by pressing CTRL+B unless you restore the shortcut key assignments to their original settings.

  1. Click Assign.

ShowRemove a shortcut key

  1. In the Current keys box, click the shortcut key you want to delete.
  2. Click Remove.

 Note   If you use a programmable keyboard, the key combination CTRL+ALT+F8 may be reserved for initiating keyboard programming.

Applies to:
Word 2003