Assign a keyboard shortcut to a style

You can apply shortcut keys (shortcut key: A function key or key combination, such as F5 or CTRL+A, that you use to carry out a menu command. In contrast, an access key is a key combination, such as ALT+F, that moves the focus to a menu, command, or control.) to new or existing styles (style: A combination of formatting characteristics, such as font, font size, and indentation, that you name and store as a set. When you apply a style, all of the formatting instructions in that style are applied at one time.).

  1. On the Format menu, click Styles and Formatting.
  2. Do one of the following:

ShowApply a keyboard shortcut to an existing style

Begin shortcut key combinations with CTRL, ALT, or a function key.

  1. In the Pick formatting to apply box, click the style to which you want to add a shortcut.
  2. Click the down arrow next to the style and click Modify or Modify Style.
  3. Click Format, and then click Shortcut key.
  4. Click the Press new shortcut key box and then press the shortcut key combination you want to assign. For example, press ALT plus the desired key.
  5. Look at Currently assigned to to see if the shortcut key combination is already assigned. If so, select another combination.
  6. Click Assign, and then click Close.

 Note   By default, Word does not display custom keyboard shortcuts. You must remember the shortcuts that you apply to styles.

ShowApply a keyboard shortcut to a new style

Begin shortcut key combinations with CTRL, ALT, or a function key.

  1. In the Styles and Formatting task pane, click New Style.
  2. Use the options in the New Style dialog box to define the name of and formatting for the new style.
  3. Click Format, and then click Shortcut key.
  4. Click the Press new shortcut key box and then press the shortcut key combination you want to assign. For example, press ALT plus the desired key.
  5. Look at Currently assigned to to see if the shortcut key combination is already assigned. If so, select another combination.
  6. Click Assign, and then click Close.

 Note   By default, Word does not display custom keyboard shortcuts. You must remember the shortcuts that you apply to styles.

 Note   If you use a programmable keyboard, the key combination CTRL+ALT+F8 may be reserved for initiating keyboard programming.

 
 
Applies to:
Word 2003