Add text to a drawing object or picture

If you want the label to include a leader (leader: A line that draws the reader's eye from a callout to the appropriate part of the illustration.), use an AutoShape (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) callout.

Do one of the following:

ShowAdd a caption

Do one of the following:

ShowAdd captions automatically as you insert tables, figures, equations, or other items

  1. On the Insert menu, point to Reference, and then click Caption.
  2. Click AutoCaption.
  3. In the Add caption when inserting list, select the items for which you want Microsoft Word to insert captions.
  4. Select any other options you want.
  5. Click OK.
  6. In your document, insert the item you want to add a caption to.

Word automatically adds the appropriate caption.

  1. If you want to add an optional description, click after the caption and type the text you want.

ShowAdd captions manually to an existing table, figure, equation, or other item

  1. Select the item you want to add a caption to.
  2. On the Insert menu, point to Reference, and then click Caption.
  3. In the Label list, select the item for which you want Microsoft Word to insert a caption.
  4. Select any other options you want.

 Note   Microsoft Word inserts captions as fields (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.). If your caption looks similar to {SEQ Table \* ARABIC}, Word is displaying field codes (field code: Placeholder text that shows where specified information from your data source will appear; the elements in a field that generate a field's result. The field code includes the field characters, field type, and instructions.) instead of field results (field results: Text or graphics inserted in a document when Microsoft Word carries out a field's instructions. When you print the document or hide field codes, the field results replace the field codes.). To see the field results, press ALT+F9, or right-click the field code, and then click Toggle Field Codes on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).

ShowUse a text box to add a callout or label

  1. On the Drawing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Text Box Button image.
  2. Do one of the following:
  3. Position the text box by dragging it to the location you want.

ShowTip

You can use the options on the Drawing toolbar to enhance a text box — for example, to change the fill color — just as you can with any other drawing object.

ShowCreate a callout or label that includes a leader

  1. On the Drawing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click AutoShapes, point to Callouts, and then click the callout you want.
  2. Click where you want to insert the callout, and then start typing.
  3. Resize the callout by dragging one of its sizing handles (sizing handle: One of the small circles or squares that appears at the corners and sides of a selected object. You drag these handles to change the size of the object.), and position the callout by dragging it to where you want it.

ShowInsert text in an AutoShape

  1. Select the AutoShape.
  2. Do one of the following:
 
 
Applies to:
Word 2003