Add text on top of a photo

Depending on which Microsoft Office program you are using, you can add text on top of a photo using either WordArt or by drawing a text box and then typing text. You can move the WordArt or text box over your photo and then, depending on which Microsoft Office program you're using, rotate the text to best fit your photo.

The best method to use depends on what you're trying to achieve and which Microsoft Office program that you are using. Do you want the text to have a very stylized look? Are you trying to achieve an affect similar to what you might see on a postcard? Is the text short in length? If so, then WordArt might be your best option.

WordArt - Smile

The other option to add text on top of a photo is to draw a text box, type the text you want in the text box, and then make the background and outline of the text box transparent. You can format the text in the text box, just as you format text anywhere in Microsoft Office. This option is especially useful when you want to add more than just a word or two to your photo.

Text box - Smile

This article discusses adding text on top of a photo. If you're trying to add a picture to a document, see Adding pictures, shapes, WordArt, or clip art. If you're trying to make text go around a picture in a document, see Wrap text.

Which program are you using?


Excel 2007

In Excel, you can add text on top of a photo using either WordArt or by drawing a text box. You'll move the text over your photo and then rotate the text to the angle that works best for your photo. When you're finished, you should group the text and photo so that the text stays with the photo, even if you move the photo.

Use WordArt to add text on top of a photo

  1. In your spreadsheet, make sure that you've inserted a photo.
  2. On the Insert tab, in the Text group, click WordArt, click the style of text you want, and then type your text.

Toolbar - WordArt

  1. Click the outside edge of the WordArt to select it, drag the text over your photo and then, if you want, rotate the text to the angle that works best for your photo.
  2. Click the outside edge of the photo, press and hold CTRL, and then click the edge of the WordArt so that both items are selected.
  3. Under Drawing Tools, on the Format tab, in the Arrange group, click the arrow next to Group, and then click Group.

Toolbar - Group

Use a text box to add text on top of a photo

  1. In your spreadsheet, make sure that you've inserted a photo.
  2. On the Insert tab, in the Text group, click Text Box, click anywhere near the picture, and then type your text.

Toolbar - Text box

  1. To change the font or style of the text, highlight the text, right-click it, and then select the text formatting you want on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).
  2. Click the outside edge of the text box, drag the text over your photo and then, if you want, rotate the text to the angle that works best for your photo.
  3. Make sure that the text box is still selected, and then, under Drawing Tools, on the Format tab, in the Shape Styles group, do the following:
    1. Click Shape Fill, and then click No Fill.
    2. Click Shape Outline, and then click No Outline.

Toolbar - Shape Outline

  1. Click the outside edge of the photo, press CTRL, and then click the edge of the text box so that both items are selected.
  2. Under Drawing Tools, on the Format tab, in the Arrange group, click the arrow next to Group, and then click Group.

Toolbar - Group

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PowerPoint 2007

In PowerPoint, you can add text on top of a photo using either WordArt or by drawing a text box. You'll move the text over your photo and then rotate the text to the angle that works best for your photo. When you're finished, you should group the text and photo so that the text stays with the photo, even if you move the photo.

Use WordArt to add text on top of a photo

  1. In your presentation, make sure that you've inserted a photo.
  2. On the Insert tab, in the Text group, click WordArt, click the style of text you want, and then type your text.

Toolbar - WordArt

  1. Click the outside edge of the WordArt to select it, drag the text over your photo and then, if you want to, rotate the text to the angle that works best for your photo.
  2. Click the outside edge of the photo, press and hold CTRL, and then click the edge of the WordArt so that both items are selected.
  3. Under Drawing Tools, on the Format tab, in the Arrange group, click the arrow next to Group, and then click Group.

Toolbar - Group

Use a text box to add text on top of a photo

  1. In your presentation, make sure that you've inserted a photo.
  2. On the Insert tab, in the Text group, click Text Box, drag to draw a text box anywhere near the picture, and then type your text.

Toolbar - Text box

  1. To change the font or style of the text, highlight the text, right-click it, and then select the text formatting you want on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).
  2. Click the outside edge of the text box, drag the text over your photo and then, if you want, rotate the text to the angle that works best for your photo.
  3. Make sure that the text box is still selected, and then, under Drawing Tools, on the Format tab, in the Shape Styles group, do the following:
    1. Click Shape Fill, and then click No Fill.
    2. Click Shape Outline, and then click No Outline.

Toolbar - Shape Outline

  1. Click the outside edge of the photo, press CTRL, and then click the edge of the text box so that both items are selected.
  2. Under Drawing Tools, on the Format tab, in the Arrange group, click the arrow next to Group, and then click Group.

Toolbar - Group

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Word 2007

In Word, you can add text on top of a photo only by drawing a text box. You can move the text to position it over your photo, but you can't rotate it. When you're finished, you should group the text and photo so that the text stays with the photo, even if you move the photo.

Use WordArt to add text on top of a photo

  1. In your document, click to select an insertion point.
  2. On the Insert tab, in the Illustrations group, click Shapes, and then click New Drawing Canvas.

Toolbar - Shapes

  1. Click the drawing canvas (drawing canvas: An area on which you can draw multiple shapes. Because the shapes are contained within the drawing canvas, they can be moved and resized as a unit.), and then, on the Insert tab, in the Illustrations group, click Picture.

Toolbar - Picture

  1. Browse to and double-click the photo that you want to use.
  2. On the Insert tab, in the Text group, click WordArt, click the style of text you want, and then type your text.
  3. Click the outside edge of the WordArt to select it, drag the text over your photo and then, if you want, rotate the text to the angle that works best for your photo.
  4. Click the outside edge of the photo, press and hold CTRL, and then click the edge of the WordArt so that both items are selected.
  5. Under Drawing Tools, on the Format tab, in the Arrange group, click the arrow next to Group, and then click Group.

Toolbar - Group

Use a text box to add text on top of a photo

  1. In your document, click to select an insertion point.
  2. On the Insert tab, in the Illustrations group, click Shapes, and then click New Drawing Canvas.

Toolbar - Shapes

  1. Click the drawing canvas (drawing canvas: An area on which you can draw multiple shapes. Because the shapes are contained within the drawing canvas, they can be moved and resized as a unit.), and then, on the Insert tab, in the Illustrations group, click Picture.

Toolbar - Picture

  1. Browse to and double-click the photo that you want to use, and then click outside the drawing canvas.
  2. On the Insert tab, in the Text group, click Text Box, and then at the bottom of the menu, click Draw Text Box.
  3. Type the text that you want to appear in the text box, and then drag the text box to the location that you want.
  4. To change the font or style of the text, highlight the text and then select the text formatting you want on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).
  5. Click the outside edge of the text box, and then drag the text box to position it over your photo.
  6. Make sure that the text box is still selected, and then, under Text Box Tools, on the Format tab, in the Text Box Styles group, do the following:
    1. Click Shape Fill, and then click No Fill.
    2. Click Shape Outline, and then click No Outline.

Toolbar - Text Box Styles

  1. Click the outside edge of the photo, press and hold CTRL, and then click the edge of the WordArt so that both items are selected.
  2. Under Drawing Tools, on the Format tab, in the Arrange group, click the arrow next to Group, and then click Group.

Toolbar - Group

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Applies to:
Excel 2007, PowerPoint 2007, Word 2007