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Create a document outline

Document with level 1 and level 2 outline entries

Subordinate (Level 2) entries beneath the Level 1 entry. Note the plus sign next to the Level 1 entry, indicating that it contains subentries.

To create subordinate—or lower-level—entries as you go, you can press the TAB key on a new line before you begin typing, or you can use the Demote button Button image on the Outlining toolbar. This indents the text to visually indicate the entry's subordinate level. (Note that the amount of indent is pre-set and does not relate to the amount of indent the headings will have in your document.)

When you press ENTER to start a new line (new entry) from there, the insertion point sits on the same indentation level as the previous one. You can continue adding entries at that level by typing them and pressing ENTER. To add entries that are subordinate to that, you can demote as you go as described in the previous paragraph. Or, to go back to the previous, more prominent level, press ENTER and then use the Promote button Button image on the Outlining toolbar before you start typing. (SHIFT+TAB is a keyboard shortcut you can use for the same purpose.)

As you create headings and subheadings, Word places plus signs (Expand symbol (plus) ) next to the higher-level headings to indicate that there are subheadings beneath them. You can add up to nine levels of headings, as well as regular paragraph text (or body text).

The picture on the left shows how the document looks as you add subheadings.

Note     You can change the indentation level of an entry that you've already created; this is known as promoting or demoting. You'll learn how in Lesson 2.

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