Add page numbers and other information

You can add page numbers and other information, such as the date or time, to a document's header or footer (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.) at the top or bottom of the page. Information stored in headers and footers appears dimmed and cannot be modified at the same time as the body of the document.

To work in the header and footer areas, click Header and Footer on the View menu, which opens the Header and Footer toolbar. Microsoft Word automatically places the insertion point in the header. To work in the footer, click Switch Between Header and Footer Button image on the Header and Footer toolbar.

Add basic page numbers or Page X of Y page numbers

  1. On the View menu, click Header and Footer.
  2. On the Header and Footer toolbar, do one of the following:
    • To add basic page numbers, click Insert Page Number Button image.
    • To add Page X of Y page numbers, click Insert AutoText, and then click Page X of Y in the list.

 Note   The page number is automatically inserted and aligned on the left margin of the header or footer. To move the page number to the center or to the right margin, click in front of the page number, and then press the TAB key.

  1. Click Close on the Header and Footer toolbar to return to the body of your document.

Add the date or time

  1. On the View menu, click Header and Footer.
  2. On the Header and Footer toolbar, do any of the following:
    • To add the date to the header or footer, click Insert Date Button image.
    • To add the time to the header or footer, click Insert Time Button image.
  3. Click Close on the Header and Footer toolbar to return to the body of your document.
 
 
Applies to:
Word 2003