Add AutoText in Word

In Word 2010, you can add AutoText entries in the AutoText gallery.

Or, if you want to add text automatically when you type a few characters, you can add text entries in the AutoCorrect dialog box.

What do you want to do?


Add AutoText from a gallery

Add an AutoText entry to your document

  1. On the Insert tab, click Quick Parts, and then point to AutoText.
  2. Click the entry that you want to add.

Create a new AutoText entry

In Word 2010, AutoText entries are stored as building blocks. To create a new entry, use the Create New Building Block dialog box.

  1. In your Word document, select the text that you want to add to your gallery of AutoText entries.
  2. On the Insert tab, in the Text group, click Quick Parts, point to AutoText, and then click Save Selection to AutoText Gallery.
  3. Fill out the information in the Create New Building Block dialog box:
  • Name    Type a unique name for the AutoText building block.
  • Gallery    Select the AutoText gallery.
  • Category    Select the General category, or create a new category.
  • Description    Type a description of the building block.
  • Save in    Click the name of the template in the drop-down list. For example, click Normal.

A template must be open to be displayed in the drop-down list of template names.

  • Options    Choose one of the following:
  • Select Insert content in its own page to place the building block on a separate page with page breaks before and after the building block.
  • Select Insert content in its own paragraph to make the content into its own paragraph, even if the user's cursor is in the middle of a paragraph.
  • Select Insert content only for all other content.

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Migrate Word 2003 AutoText entries into Word 2010

If you used AutoText entries in Microsoft Office Word 2003, you can manually migrate them into Word 2010. AutoText entries that you created in Word 2007 are migrated automatically.

  1. Browse to the Normal11.dot file by doing one the following:
  • If your computer is running Windows 7    Open Windows Explorer, and browse to C:\Users\user name\AppData\Roaming\Microsoft\Templates.

 Note    If you don’t see the AppData folder in Windows Explorer, click Organize, click Folder and search options, click the View tab, and click Show hidden files, folders, and drives. Then close and reopen Windows Explorer.

  • If your computer is running Windows Vista    Open Windows Explorer, and browse to C:\Users\user name\AppData\Roaming\Microsoft\Templates.

 Note    If you don’t see the AppData folder in Windows Explorer, click Organize, click Folder and search options, click the View tab, and click Show hidden files, folders, and drives. Then close and reopen Windows Explorer.

  • If your computer is running Windows XP    Open Windows Explorer, and then browse to C:\Documents and Settings\user name\Application Data\Microsoft\Templates.

 Note    If you don’t see the Application Data folder in Windows Explorer, click the Tools menu, click Folder Options, click the View tab, and click Show hidden files and folders. Then close and reopen Windows Explorer.

  1. Right-click Normal11.dot, and then click Open.
  2. Click the File tab.
  3. Click Save As.
  4. In the Save As dialog box, browse to the correct location:
  • If your computer is running Windows 7    C:\Users\user name\AppData\Roaming\Microsoft\Word\Startup
  • If your computer is running Windows Vista    C:\Users\user name\AppData\Roaming\Microsoft\Word\Startup
  • If your computer is running Windows XP    C:\Documents and Settings\user name\Application Data\Microsoft\Word\Startup

 Note    You might need to create the Startup folder by clicking New Folder.

  1. In the File name box, type AutoText.
  2. In the Save as type list, click Word Macro-Enabled Template.
  3. Click Save.

If prompted, click OK.

  1. Exit Word.

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Add text automatically as you type

To add text entries that are inserted automatically when you type a specific set of characters, you need to use the AutoCorrect dialog box.

  1. Click the File tab.
  2. Click Options.
  3. Click Proofing.
  4. Click AutoCorrect Options, and then click the AutoCorrect tab.
  5. Select the Replace text as you type check box, if it is not already selected.
  6. Under Replace, type the characters that you want to use for your automatic text.

The text that you selected in your document should appear under With.

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Applies to:
Word 2010