Accessibility features in Word

Microsoft Word 2013 includes features that make the software accessible to a wider range of users, including those who have limited dexterity, low vision, or other disabilities.

The Accessibility Checker helps you identify and resolve accessibility issues in your files. To learn more, see Accessibility Checker.

What do you want to do?


Use keyboard shortcuts

You can assign keyboard shortcuts (or shortcut keys) to a command, macro, font, style, or commonly used symbol.

ShowShow or hide some keyboard shortcuts in ScreenTips

Using the keyboard

  1. Press ALT+F, T to open the Word Options dialog box.
  2. Press DOWN ARROW to select Advanced, and then press the TAB key to move to the Advanced options for working with Word pane.
  3. Press the TAB key repeatedly until you select Show shortcut keys in ScreenTips under Display.
  4. Press SPACEBAR to select or clear the check box.

Using the mouse

  1. Click the File tab.
  2. Click Options.
  3. Click Advanced.
  4. Under Display, select or clear the Show shortcut keys in ScreenTips check box.

 Important   Changing this setting will affect all of your Office programs.

ShowAssign or remove a keyboard shortcut

Using the keyboard

  1. Press ALT+F, T to open the Word Options dialog box.
  2. Press DOWN ARROW to select Customize Ribbon.
  3. Press the TAB key repeatedly until Customize is selected, and then press ENTER.
  4. In the Categories box, press DOWN ARROW or UP ARROW to highlight the category that contains the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.
  5. Press the TAB key to move to the Commands box.
  6. Press DOWN ARROW or UP ARROW to select name of the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.

Any keyboard shortcuts that are currently assigned appear in the Current keys box.

  1. Do one of the following:

ShowAssign a keyboard shortcut

Begin keyboard shortcuts with CTRL or a function key.

  1. Press the TAB key repeatedly until the cursor is in the Press new shortcut key box, and then press the combination of keys that you want to assign. For example, press CTRL plus the key that you want to use.
  2. Look at Currently assigned to to see if the combination of keys is already assigned to a command or other item. If so, select a different combination.

 Important   Reassigning a combination of keys means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to make text bold by pressing CTRL+B unless you restore the keyboard shortcut assignments to their original settings by clicking Reset All.

  1. Press the TAB key repeatedly until Assign is selected, and then press ENTER.

 Note   If you use a programmable keyboard, the key combination CTRL+ALT+F8 might already be reserved for initiating keyboard programming.

ShowOr remove a keyboard shortcut

  1. Press the TAB key repeatedly until the cursor is in the Current keys box.
  2. Press DOWN ARROW or UP ARROW to select the keyboard shortcut that you want to remove, and then press SPACEBAR.
  3. Press the TAB key repeatedly until Remove is selected, and then press ENTER.

  1. Press the TAB key repeatedly until the Save changes in box is selected.
  2. Press DOWN ARROW or UP ARROW to highlight the current document name or template in which you want to save the keyboard shortcut changes, and then press ENTER.

Using the mouse

  1. Click the File tab.
  2. Click Options.
  3. Click Customize Ribbon, and then click Customize.
  4. In the Save changes in box, click the current document name or template that you want to save the keyboard shortcut changes in.
  5. In the Categories box, click the category that contains the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.
  6. In the Commands box, click the name of the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.

Any keyboard shortcuts that are currently assigned appear in the Current keys box.

  1. Do one of the following:

ShowAssign a keyboard shortcut

  1. Begin keyboard shortcuts with CTRL or a function key.
  2. In the Press new shortcut key box, press the combination of keys that you want to assign. For example, press CTRL plus the key that you want to use.
  3. Look at Currently assigned to to see if the combination of keys is already assigned to a command or other item. If so, select a different combination.

 Important   Reassigning a combination of keys means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to make text bold by pressing CTRL+B unless you restore the keyboard shortcut assignments to their original settings by clicking Reset All.

  1. Click Assign.

 Note   If you use a programmable keyboard, the key combination CTRL+ALT+F8 might already be reserved for initiating keyboard programming.

ShowOr remove a keyboard shortcut

  1. In the Commands list, select the command for which you want to delete a keyboard shortcut.
  2. In the Current keys box, click the keyboard shortcut that you want to delete.
  3. Click Remove.

ShowPrint a list of keyboard shortcuts

Using the keyboard

  1. Show the Developer tab.

ShowHow?

  1. Press ALT+F, T to open the Word Options dialog box.
  2. Press DOWN ARROW to select Customize Ribbon.
  3. Press the TAB key repeatedly until the Customize the Ribbon box is selected, press DOWN ARROW to select Main Tabs, and then press ENTER.
  4. Press the TAB key to select the Customize the Ribbon list.
  5. Press DOWN ARROW to select Developer, and then press SPACEBAR to select the check box.
  6. Press the TAB key repeatedly until the OK button is selected, and press ENTER.

  1. Press ALT+L.
  2. Press P, M to open the Macros dialog box.
  3. Press the TAB key repeatedly until the Macros in box is selected, press DOWN ARROW to select Word commands, and then press ENTER.
  4. In the Macro name box, type ListCommands, and then press ENTER.
  5. In the ListCommands dialog box, confirm that Current keyboard settings is selected, and then press ENTER.
  6. Press ALT+F, P, P.

Using the mouse

  1. Show the Developer tab.

ShowHow?

  1. Click the File tab.
  2. Click Options.
  3. Click Customize Ribbon.
  4. In the Customize the Ribbon box, select Main Tabs.
  5. Under Main Tabs, select the Developer check box.

  1. Click Developer, and in the Code group, click Macros.
  2. In the Macros in box, click Word commands.
  3. In the Macro name box, click ListCommands.
  4. Click Run.
  5. In the List Commands dialog box, click Current keyboard settings.
  6. Click OK.
  7. Click the File tab.
  8. Click Print.
  9. Click the Print button at the top of the gallery.

To view a list of all of the keyboard shortcuts in Word, see Keyboard shortcuts for Microsoft Office Word.

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Set size and zoom options

ShowZoom in on, or out of a document

You can zoom in to get a close-up view of your document or zoom out to see more of the page at a reduced size.

Using the keyboard

  1. Press ALT+W, and then press Q.
  2. Press the TAB key repeatedly until the Percent box is selected, and then type a percentage or press UP ARROW or DOWN ARROW to select a percentage.

Using the mouse

  1. On the View tab, in the Zoom group, click Zoom.
  2. Click the zoom setting that you want or type a percentage in the Percent box.

ShowZoom by using the Microsoft IntelliMouse pointing device or other pointing device

  1. Click the document.
  2. Press and hold CTRL while you rotate the wheel button to zoom in or out.

For more information, see the instructions for your pointing device.

ShowUse Read Mode

Using the keyboard

The Read Mode view improves the resolution and display of text for reading on the screen.

  1. Press ALT+W, and then press F.
  2. To return to Print Layout, press ALT+W, and then press E.

Using the mouse

The Read Mode view improves the resolution and display of text for reading on the screen.

  1. On the View tab, in the Views group, click Read Mode.
  2. To return to Print Layout, click View and then click Edit Document.

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Set color and sound options

ShowChange the color of text

Using the keyboard

  1. Select the text that you want to change.
  2. Press ALT+H, F, C.
  3. Use the arrow keys to select the color that you want, and then press ENTER.

Using the mouse

  1. Select the text that you want to change.
  2. Click Home, and in the Font group, do one of the following:
    • To apply the color most recently used for text, click Font Color.
    • To apply a different color, click the arrow next to the Font Color button, and then select the color that you want.

ShowTurn sound on or off

Using the keyboard

  1. Press ALT+F, T to open the Word Options dialog box.
  2. Press DOWN ARROW to select Advanced, and then press the TAB key to move to the Advanced options for working with Word pane.
  3. Press the TAB key repeatedly until you select Provide feedback with sound under General, and then press SPACEBAR to select or clear the check box.

 Important   Changing this setting will affect all of your Office programs.

Using the mouse

  1. Click the File tab.
  2. Click Options.
  3. Click Advanced.
  4. Under General, select or clear the Provide feedback with sound check box.

 Important   Changing this setting will affect all of your Office programs.

ShowChange sounds

Using the keyboard

Do one of the following.

ShowChange sounds in Windows 7

  1. Press CTRL+ESC to open the Start menu.
  2. Press the TAB key, press DOWN ARROW repeatedly until Control Panel is selected, and then press ENTER.
  3. Press the TAB key repeatedly until Hardware and Sound is selected, and then press ENTER.
  4. Press the TAB key repeatedly until you select Change system sounds under Sounds, and then press ENTER.
  5. On the Sounds tab, press the tab key repeatedly until the Program Events list is selected and then use the arrow keys to select the event that you want.
  6. Press the tab key repeatedly to select the Sounds box, press DOWN ARROW to select the sound that you want to associate with that event, and then press ENTER.
  7. Press the TAB key repeatedly until OK is selected, and then press ENTER.

ShowChange sounds in Windows Vista

  1. Press CTRL+ESC to open the Start menu.
  2. Press the TAB key, press DOWN ARROW repeatedly until Control Panel is selected, and then press ENTER.
  3. Press the TAB key repeatedly until Hardware and Sound is selected, and then press ENTER.
  4. Press the TAB key repeatedly until you select Change system sounds under Sounds, and then press ENTER.
  5. On the Sounds tab, press the tab key repeatedly until the Program list is selected and then use the arrow keys to select the event that you want.
  6. Press the tab key repeatedly to select the Sounds box, press DOWN ARROW to select the sound that you want to associate with that event, and then press ENTER.
  7. Press the TAB key repeatedly until OK is selected, and then press ENTER.

ShowChange sounds in Microsoft Windows XP or Microsoft Windows Server 2003

  1. Press CTRL+ESC to open the Start menu.
  2. Press SHIFT+C to open the Control Panel.
  3. Be sure you are in Category View.
  4. If not, under Control Panel in the left pane, select Switch to Category View by pressing TAB.
  5. Press ENTER.
  6. Press the TAB key repeatedly until Sounds and Audio Devices is selected, and then press ENTER.
  7. If necessary, press the TAB key repeatedly until the current tab name is selected, and then press LEFT ARROW or RIGHT ARROW to move to the Sounds tab.
  8. Press the TAB key repeatedly until the Program Events list is selected, and then select the event that you want.
  9. Press the TAB key repeatedly until Browse is selected, and then press ENTER.
  10. Press the TAB key repeatedly until you select the first sound file in the dialog box.
  11. Press the appropriate arrow key to select the sound that you want, and then press ENTER.
  12. Press the TAB key repeatedly until OK is selected, and then press ENTER.

Using the mouse

Do one of the following.

ShowChange sounds in Windows 7

  1. Click Start Button image, and then click Control Panel.
  2. Click Hardware and Sound, and then click Change system sounds.
  3. On the Sounds tab, in the Program Events list, select the event that you want.
  4. In the Sounds list, select the sound that you want.

ShowChange sounds in Windows Vista

  1. Click Start Button image, and then click Control Panel.
  2. Click Hardware and Sound, and then click Change system sounds.
  3. On the Sounds tab, in the Program list, select the event that you want.
  4. In the Sounds list, select the sound that you want.

ShowChange sounds in Microsoft Windows XP or Microsoft Windows Server 2003

  1. Click Start, and then click Control Panel.
  2. Click Sounds, Speech, and Audio Devices, and then click Sounds and Audio Devices.
  3. On the Sounds tab, in the Program Events list, select the event that you want.
  4. In the Sounds list, select the sound that you want.

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Add or remove items in the Quick Access Toolbar

ShowAdd items to the Quick Access Toolbar

Using the keyboard

  1. Press ALT+F, T to open the Word Options dialog box.
  2. Press DOWN ARROW repeatedly until Quick Access Toolbar is selected, and then press the TAB key.
  3. Press the TAB key repeatedly until the Customize Quick Access Toolbar list is selected, press DOWN ARROW to select the document or documents that you want the changes to apply to, and then press ENTER.
  4. Press the TAB key repeatedly until the Choose commands from list is selected, press DOWN ARROW to select the area that contains the item that you want to add, and then press the TAB key.
  5. Press DOWN ARROW to select the item that you want to add.
  6. Press the TAB key to select Add, and then press ENTER to add the item to the Customize Quick Access Toolbar box.
  7. When you have added all of the items that you want, press the TAB key repeatedly until OK is selected, and then press ENTER.

Using the mouse

  1. Click the File tab.
  2. Click Options.
  3. Click Quick Access Toolbar.
  4. In the Customize Quick Access Toolbar list, select the document or documents that you want the changes to apply to.
  5. In the Choose commands from list, select the area that contains the item that you want to add.
  6. Select the item that you want to add.
  7. Click Add to add the item to the Customize Quick Access Toolbar box.

ShowRemove items from the Quick Access Toolbar

Using the keyboard

  1. Press ALT+F, T to open the Word Options dialog box.
  2. Press DOWN ARROW repeatedly until Quick Access Toolbar is selected, and then press the TAB key.
  3. Press the TAB key repeatedly until the Customize Quick Access Toolbar list is selected, press DOWN ARROW to select the document or documents that you want the changes to apply to, and then press the TAB key.
  4. In the Customize Quick Access Toolbar box, press DOWN ARROW to select the item that you want to remove from the Quick Access Toolbar.
  5. Press the TAB key repeatedly until Remove is selected, and then press ENTER.

Using the mouse

  1. Click the File tab.
  2. Click Options.
  3. Click Quick Access Toolbar.
  4. In the Customize Quick Access Toolbar list, select the document or documents that you want the changes to apply to.
  5. In the Customize Quick Access Toolbar box, select the item that you want to remove from the Quick Access Toolbar.
  6. Click Remove.

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Collect and paste items among Office programs

ShowCollect items to paste

Using the keyboard

  1. Make sure that the Microsoft Office Clipboard task pane is open.

ShowHow?

  • Press ALT+H, and then press F, O.

  1. Press F6 repeatedly until you have moved to the document, and then select the first item that you want to copy.
  2. Press CTRL+C to copy the item.
  3. Continue copying items from documents in any Office program until you collect all of the items that you want (up to 24).

Using the mouse

  1. Make sure that the Microsoft Office Clipboard task pane is open.

ShowHow?

  • Press ALT+H, and then press F,O.

  1. Select the first item that you want to copy.
  2. On the Home tab, in the Clipboard group, click Copy.
  3. Continue copying items from documents in any Office program until you collect all of the items that you want (up to 24).

ShowPaste collected items in another Office program

Using the keyboard

  1. Open the Office program in which you want to paste the items.
  2. Make sure that the Microsoft Office Clipboard task pane is open.

ShowHow?

  • To open the Microsoft Office Clipboard task pane in Access, Excel, Outlook, PowerPoint, orPublisher, click Home. In the Clipboard group, click the Clipboard Dialog Box Launcher.

  1. Press F6 repeatedly until you have moved to the document, and then place the cursor where you want to paste the items.
  2. Press F6 to move to the Microsoft Office Clipboard task pane.
  3. Do one of the following:
    • To paste items one at a time, on the Microsoft Office Clipboard task pane, press DOWN ARROW to highlight the item that you want to paste, and then press ENTER.
    • To paste all the items that you copied, press the TAB key repeatedly until Paste All is selected, and then press ENTER.
    • Press ESC to return to the document.

Using the mouse

  1. Open the Office program in which you want to paste the items.
  2. Make sure that the Microsoft Office Clipboard task pane is open.

ShowHow?

  • Click Home, and in the Clipboard group, click the Clipboard Dialog Box Launcher.

  1. Click where you want to paste the items.
  2. Do one of the following:
    • To paste items one at a time, on the Office Clipboard, click the item that you want to paste, and then press ENTER.
    • To paste all the items that you copied, click Paste All.

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Applies to:
Office 365 Enterprise, Office 365 Enterprise admin, Office 365 Midsize Business, Office 365 Midsize Business admin, Office 365 operated by 21Vianet - Enterprise, Office 365 operated by 21Vianet - Enterprise admin, Office 365 operated by 21Vianet - Midsize Business, Office 365 operated by 21Vianet - Midsize Business admin, Office 365 operated by 21Vianet - Small Business, Office 365 operated by 21Vianet - Small Business admin, Office 365 Small Business, Office 365 Small Business admin, Word 2013