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Support / Word / Word 2003 Help and How-to / Sharing Information / With Other People / Markup
 
 

About saving, sending, or editing a document with tracked changes

Applies to: Microsoft Office Word 2003

 

Tracked changes may contain information that you don't want others to see. Do one of the following:

ShowMake tracked changes permanent

  1. To quickly display tracked changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.) or comments (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.), click Markup on the View menu.
  2. On the Reviewing toolbar, click Next Button image, and then click Accept Change Button image or Reject Change Button image to make the revisions permanent.
  3. Accept or reject changes until there are no more tracked changes in the document.

ShowHide tracked changes and comments when printing

  1. On the File menu, click Print.

 Note   If you have turned on the warning for printing, saving, or sending files with markup (markup: Comments and tracked changes such as insertions, deletions, and formatting changes. View markup when you want to process tracked changes and comments. Print a document with markup to keep a record of changes made to a document.), you must turn the warning off to access the Print dialog box. On the Tools menu, click Options, click the Security tab, and then clear the Warn before printing, saving, or sending a file that contains tracked changes or comments check box. Remember to turn this back on when you are finished printing, if you want to resume being warned.

  1. In the Print dialog box, in the Print what box, select Document (rather than Document showing markup).
  2. Click OK.

 Notes 

  • Clicking Markup on the View menu will show or hide all markup in the document. When you show all markup, all types of markup and all reviewers' names will be selected on the Show menu.
  • If you hide a type of markup by clearing it on the Show menu, the markup automatically appears each time the document is opened unless you clear the Make hidden markup visible when opening or saving check box on the Security tab of the Options dialog box (Tools menu). Even if you clear this check box, the markup is still in the document and can be revealed by selecting the type of markup on the Show menu.
 
 

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