A master document (master document: A "container" for a set of separate files (or subdocuments). You can use a master document to set up and manage a multipart document, such as a book with several chapters.) contains links (link: Used to insert a copy of information created in one program into a Microsoft Word document while maintaining a connection between the two files. When the information changes in the source file, the changes are reflected in the destination document.) to a set of related subdocuments. Use a master document to organize and maintain a long document by dividing it into smaller, more manageable subdocuments. In a workgroup, store a master document on a network to share ownership of a document by dividing it into individual subdocuments.
Understanding master document and subdocument creation
To create a master document, you start with an outline and then designate headings in the outline as subdocuments. You can also add an existing document to a master document to make it a subdocument.
Working with a master document
A master document allows you to create a table of contents, index, cross-references, and headers and footers (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.) for all of the subdocuments.
You can use outline view (outline view: A view that shows the headings of a document indented to represent their level in the document's structure. You can also use outline view to work with master documents.) to work in a master document. For example, you can:
- Expand or collapse subdocuments or change views to show or hide detail.
- Quickly change the structure of the document by adding, removing, combining, splitting, renaming, and rearranging subdocuments.
Working with subdocuments
Using templates and formatting in a master document
Protecting shared master documents from unauthorized access