Document templates (template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) can be stored on your hard disk, included in a document library (document library: A folder where a collection of files is shared and the files often use the same template. Each file in a library is associated with user-defined information that is displayed in the content listing for that library.), or used as a workgroup template.
When you or someone in your workgroup uses a template from the New Document task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), two factors determine which document templates are available and which tab of the Templates dialog box each template appears on: the location of the template and your file location settings for User templates and Workgroup templates. To check your template file location settings, click Options on the Tools menu, and then click the File Locations tab.
Security The default locations for templates and the Startup folder are treated as trusted locations. If you change the location, be sure that the new folder is a secure location.
The Templates folder
By default, templates (including Normal.dot) are stored in C:\Documents and Settings\user name\Application Data\Microsoft\Templates. Template files that you save in the Templates folder appear on the General tab in the Templates dialog box, which you display by clicking New on the File menu, and then clicking On my computer in the New Document task pane. Any document (.doc) file that you save in the Templates folder also acts as a template.
If you want to create custom tabs for your templates in the Templates dialog box, create a new subfolder in the Templates folder and save your templates in that subfolder. The folder location must match the path listed for User Templates on the File Locations tab (Tools menu, Options command). The name you give that subfolder will appear on the new tab. If you save a template in a different location, the template will not appear in the Templates dialog box.
Note You can also remove tabs from the Templates dialog box by marking them as not available in the Setup program.
Templates may be stored as part of a document library. Each document library includes a Web page that lists the library's contents. For example, you could create a library of common graphics for a project, or a collection of Microsoft Word documents containing your monthly status reports.
It is recommended that your system administrator store templates that you share on a network in the Workgroup templates file location specified on the File Locations tab. To keep custom templates from being inadvertently altered by others, the administrator should mark them as read-only or store them on a server with limited permissions.