In a library (library: A location on a SharePoint site where a collection of files is managed. The library can display information, including user-defined properties, about each file.), Windows SharePoint Services stores information about the library's files and folders, in addition to the actual files. This information makes it easier to track and manage your work.
By default, this information, called properties, includes the file or folder name. Your library may be set up so that additional information is required for all items or about only certain types of items in a library.
The information about a file or folder can be required through content types, which can be used by multiple lists or libraries. For example, your site owner might specify a content type for documents called report, which could require the name of the department that produced the report.
View the information about a file or folder
- If the list or library is not already open, click its name on the Quick Launch.
If the name of your list or library does not appear, click View All Site Content, and then click the name of your list or library.
- Point to the file or folder name to display a down arrow.
- Click the down arrow, and on the menu, click View Properties.
- When you finish viewing the properties, click Close to return to the library.
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Change the information about a file or folder
- If the list or library is not already open, click its name on the Quick Launch.
If the name of your list or library does not appear, click View All Site Content, and then click the name of your list or library.
- Point to the file or folder name to display a down arrow.
- Click the down arrow, and on the menu, click Edit Properties.
- Change the information that you want.
- When you finish editing the properties, click OK to return to the library.
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