Managing a Web site based on Windows SharePoint Services technology

Applies to
Microsoft Windows® SharePoint® Services technology

This tutorial guides you through the process of finding a subsite or site under your main site, and changing the name and description of the subsite. You'll also learn how to make a site publicly available by allowing anonymous access.

Imagine that you have inherited the administration of a site based on Windows SharePoint Services. You were told when you took over the site that one of the sites under it needed to be renamed. The "Products and Resources" site has been reworked to be the product catalog. Also, it is no longer serving only authenticated users but is intended to be available as a public site that allows anonymous users to read the site content.

Goals

After completing this tutorial, you will know how to:

  • View a list of all subsites.
  • Find a subsite from a top-level Web site.
  • Change the name and description of a site.
  • Turn on anonymous access for a site.

Before you begin

To complete this tutorial, you'll need to be a member of the Administrator site group on a top-level Windows SharePoint Services site that contains at least two subsites. It's best to try out these tutorials on a site that's not being used by a team. You can have your server administrator create a top-level site for you or you can use Self-Service Site Creation (if it is turned on in your environment) to create a top-level site yourself. If you don't have a server running Windows SharePoint Services available and have Internet access, you can sign up for a hosted Windows SharePoint Services trial.

After you have administrator access to a top-level Web site, you can create two practice subsites.

Create practice subsites
  1. On the top link bar of your top-level Web site, click Create.
  2. In the Web Pages section, click Sites and Workspaces.
  3. In the Title and Description section, type a name, such as Project A, and a description for the new site.
  4. In the Web Site Address section, complete the Web address (URL) that you will type to go to the new site.

 Note   The first part of the address is provided for you.

  1. In the Permissions section, click Use unique permissions.
  2. Click Create.
  3. On the Template Selection page, in the Template list, click Team Site, and then click OK.

The home page for your Project A site appears.

  1. On the top link bar of your Project A site, click Up to Site_Name to return to your top-level site.
  2. Repeat steps 1-8 to create another subsite, named "Products and Resources," and then return to the top-level site.

Now that your practice subsites are set up, you can start managing your site.

Viewing subsites of a site

Web sites based on Windows SharePoint Services exist in a hierarchy. At the top of the hierarchy is a top-level Web site. Under this top-level site there can be multiple subsites (including Document Workspace sites and Meeting Workspace sites), and each subsite can contain other subsites. The entire structure of a top-level Web site and all of its subsites is called a site collection.

As an administrator, you determine who can create subsites of your site. You have the ability to create subsites by default, and you can give other users permission to create subsites (by using the Modify Site and Workspace Creation page). Members of the Web Designer and Administrators site groups can also create subsites by default, so it is easy for additional sites to be created. If users have permission to create subsites, you may want to check on what subsites or workspace sites have been created.

How do you find out what sites have been created under your site? You can see a list of the sites and workspaces directly below your site by using the Sites and Workspaces page.

List of Sites and Workspaces

This list only goes one level down, so if one of the subsites also has subsites of its own, those subsites are not represented on the list.

On this page, you can see all of the subsites, Document Workspaces, and Meeting Workspaces that have been created one level down from your site. You can sort this list, and you can use the views to see only sites, only Document Workspace sites, or only Meeting Workspace sites. You can click the name of any of the subsites to go to that subsite (if you have permissions to that subsite). From this page you can create and delete sites and workspace sites.

See a list of subsites in a site
  1. On your top-level Web site, click Site Settings.
  2. Under Administration, click Manage sites and workspaces.
  3. Click the name of the Project A subsite you created at the start of this tutorial.

The home page of the Project A site appears.

  1. Click the Up to site name link on the top navigation bar to return to the top-level Web site.

Viewing all subsites in a site collection

If you want to see the full list of subsites for a site collection (including subsites below other subsites), you must be a member of the Administrator site group in the top-level Web site for the site collection. At this level, you can use the View Site Hierarchy page to see the full site hierarchy — a list of all subsites nested below the top-level Web site.

Site hierarchy list

This page lists the sites alphabetically by URL, so http://server1/sites/site1/subsiteA will appear before http://server1/sites/site1/subsiteB. From this page, you can click the site's URL to go to the home page of the site, or click Manage to go to the Site Administration page for the site.

 Note   This view is only available to administrators of the site collection, and can only be accessed from the top-level Web site in the site collection.

View the site hierarchy for site collection
  1. On the top-level Web site, click Site Settings.
  2. Under Administration, click Go to Site Administration.
  3. On the Site Administration page, under Site Collection Administration, click View site hierarchy.
  4. Click the URL for your Products and Resources site.

The home page of the Products and Resources site appears.

  1. Click the Up to site name link on the top navigation bar to return to the top-level Web site.

Changing a site’s name and description

Now that you have used the Manage Sites and Workspaces or View Site Hierarchy page to find and go to the "Products and Resources" site, you can update the site's name and description.

SharePoint sites are dynamic—they are meant to change as users need them to—so a site may change focus entirely, or can be repurposed. Changes such as these may require you to update the name and description to fit the new character of the site.

The site name (or title) appears on every page in a site, just above the page title. The description is displayed on the home page of your site. The site name and description are intended to help people browsing to a site recognize quickly what site they are on and understand the purpose of the site.

Site Title and Description on Home Page

Sometimes when an administrator creates a subsite, the administrator doesn't know exactly what the site will be used for. This is particularly true when the person creating the site is not someone who will be working on the site. So, the site name and description may be placeholders, which the actual site owner will need to change. By using Windows SharePoint Services, you can easily change the site name and description as needed.

Change a site’s name and description
  1. On your Products and Resources site, click Site Settings.
  2. On the Site Settings page, under Customization, click Change site title and description.
  3. In the Title box, type Products.
  4. In the Description box, type Products available now from Contoso Corporation.
  5. Click OK.

Making a site public by allowing anonymous access

With the name and description change in place, the "Products" site is now ready for world-wide viewing. If a site is intended to be used by everyone—all users within an organization, or everyone on the World Wide Web, for example—and you don't want users to have to enter a user name and password before they can read or contribute to the site, what you want is anonymous access. With anonymous access turned on, any user can read or contribute to your site, without having to log in.

 Note   Anonymous means anonymous—there is no audit trail for the actions of an anonymous user. This means that if you allow anonymous access to a site, you won't be able to tell which user responded to a survey with that particular comment, or which user added a particular document to a document library.

You turn anonymous access on or off at the site level, but it is also controlled at the virtual server level. Before you can turn anonymous access on for a site, it must already be turned on at the virtual server level. If anonymous access is turned off for the virtual server, you cannot turn it on for a particular site.

You use the Change Anonymous Access Settings page to control anonymous access for a site. When you turn anonymous access on, you choose the level of access that anonymous users will have. You can give anonymous users rights to the entire Web site, just lists and libraries within the Web site, or nothing. Choosing Nothing essentially turns off anonymous access for the site.

Anonymous Access settings

 Note   If what you really want is for all users within your organization to be able to access a site, but not anonymously, you should use the All Authenticated Users section of this page, rather than granting anonymous access. Allowing all authenticated users to access the Web site means that anyone with a domain account can view the site. You can control which site group authenticated users belong to, so that you control the level of access they have.

Turn on anonymous access for a Web site
  1. On your Products site, click Site Settings.
  2. Under Administration, click Go to Site Administration.
  3. On the Site Administration page, under Users and Permissions, click Manage anonymous access.
  4. In the Anonymous Access section, , click Entire Web site or Lists and libraries.

 Note   If these options are unavailable, anonymous access is turned off for your virtual server. Contact your server administrator to turn on anonymous access in Internet Information Services or see "Controlling Anonymous Access to a Web Site" in the Windows SharePoint Services Administrator's Guide topic Managing Site Groups and Permissions.

  1. To turn off anonymous access, in the Anonymous Access section, click Nothing.
  2. Click OK.

Suggested next steps

Congratulations on completing this tutorial! Now that you have learned the basics of managing a site, here are a few suggestions for additional tasks you can try, to learn about Windows SharePoint Services:

When you are done with this tutorial, you should delete your practice sites so that you don't waste your server resources. You can delete your "Project A" and "Products" practice sites individually, or you can delete your top-level Web site and all of its subsites.

Delete practice subsites
  1. On the "Project A" site, click Site Settings.
  2. On the Site Settings page, click Go to Site Administration.
  3. On the Site Administration page, in the Management and Statistics section, click Delete this site.
  4. On the confirmation page, click Delete.
  5. Repeat these steps to delete the "Products" site.

To delete the top-level Web site, perform these steps from that site.

 Note   The tasks in this tutorial are not intended to be an exhaustive list of the administration tasks for a site based on Windows SharePoint Services. They are merely representative of the types of tasks you need to perform when you manage a SharePoint site. For more information about managing your site, see the Help system. For more information about managing a server or server farm running Windows SharePoint Services, see the Windows SharePoint Services Administrator's Guide on the Microsoft Download Center.

 Note   The example companies, organizations, products, domain names, e-mail addresses, logos, people, places, and events depicted herein are fictitious. No association with any real company, organization, product, domain name, email address, logo, person, places, or events is intended or should be inferred.

 
 
Applies to:
Windows Sharepoint Services 2.0