Copying or moving SharePoint document libraries

Applies to
Microsoft Windows® SharePoint® Services technology

From time to time, you might need to copy or move the contents of document libraries from one site based on Microsoft Windows SharePoint Services to another. For example, you might want to copy a snapshot of a document library to another site to archive the information, or you might want to move documents that you own from one site to another as you change workgroups. Use the steps described in this article to move or copy a document library from your current SharePoint site (the source site) to another SharePoint site (the destination site).

Copying or moving a document library from a source SharePoint site to a destination is a two-step task. First, you create a Web Folder or Network Place that points to the destination Web site. Next, you use the document library's Explorer view to move or copy the documents from the source Web site to the destination site.

 Notes 

  • Not all of the information in a document library moves with the document. When you copy a document from a source document library to a destination document library custom information stored in columns in the source document library will not be displayed in the destination document library. However, if the files are documents created by using Microsoft Office 2003, the custom information will be viewable in the Custom tab of each file's Properties dialog box. Other information that is not copied along with files includes views, document history, and document permissions.
  • To copy a SharePoint document library, you must be a member of a site group on the destination site that includes the Manage Lists right. By default, the Manage Lists right is included in the Web Designer and Administrator site groups.
  • To use Explorer view in Windows SharePoint Services, you must have a Windows SharePoint Services-compatible client program, such as Microsoft Office 2003, and Microsoft Internet Explorer 5 or later installed.
  • To create a Web Folder, your client computer must be running Microsoft Windows 98 or Microsoft Windows NT 4.0. To create a Network Place, your client computer must be running Microsoft Windows Millennium Edition, Microsoft Windows 2000, Microsoft Windows XP, or Microsoft Windows Server 2003.

If the destination document library does not already exist, create it before you begin the following steps.

ShowHow?

  1. On the top link bar of the destination site, click Create.
  2. On the Create Page page, click Document Library.
  3. In the Name box, type a name for the list.

The document library name is required.

  1. In the Description box, type a description of the purpose of the library.

The description is optional.

  1. In the Navigation section, click Yes if you want a link to this list to appear on the Quick Launch bar.
  2. In the Document Versions section, click Yes if you want a backup copy of a file to be created each time a file is checked into the library.
  3. In the Document Template section, specify the type of file used as a template for new files in this document library.
  4. Click Create.
  1. Create a Web Folder or Network Place pointer.

ShowIn Microsoft Windows 98 or Microsoft Windows NT 4.0

  1. On the Windows desktop, double-click My Computer.
  2. Double-click Web Folders.
  3. Double-click Add Web Folder.
  4. In the Type the location to add box, type the Web address of the destination Web site, and then click Next.
  5. In the Enter the name for this Web Folder box, type a name for your Web folder, and then click Finish.

ShowIn Microsoft Windows Millennium Edition or Microsoft Windows 2000

  1. On the Windows desktop, double-click My Network Places, and then double-click Add Network Place.
  2. In the Type the location to add box, type the Web address of the destination Web site, and then click Next.
  3. In the Enter the name for this Network Place box, type a name for your Web folder, and then click Finish.

ShowIn Microsoft Windows XP

  1. Click Start, click My Computer, and then click My Network Places.
  2. Click Add a Network Place.
  3. In the Welcome to the Add Network Place Wizard welcome page, click Next.
  4. On the Where do you want to create this network place page, click Choose another network location, and then click Next.
  5. In the Internet or network address box, type the Web address of the destination Web site, and then click Next.
  6. In the Type a name for this network place box, type a name for your new network place, click Next, and then click Finish.

ShowIn Microsoft Windows Server 2003

 Note   To create a Web Folder on Microsoft Windows Server 2003, the WebClient service must be enabled.

  1. Click Start, click All Programs, click Accessories, and then click Windows Explorer.
  2. In the Folders list, click My Network Places.
  3. Double-click Add Network Place.
  4. In the Welcome to the Add Network Place Wizard welcome page, click Next.
  5. On the Where do you want to create this network place page, click Choose another network location, and then click Next.
  6. In the Internet or network address box, type the Web address of the destination document library, and then click Next.

 Note   In Windows Server 2003, you must create the Network Place so that it points to the document library folder and not to the root folder of the Web site.

  1. In the Type a name for this network place box, type a name for your new network place, click Next, and then click Finish.
  2. Optionally, clear the Open this network place when I finish check box, and then click Finish.
  1. Move or copy the files.

ShowMove one or more files

  1. In your Web browser, open the source document library.
  2. Under Select a View, click Explorer View.
  3. Select one or more files to move to the destination Web site.
  4. Under File and Folder Tasks, click Move the selected items.

 Note   If you selected a single file to move, the command is Move this file .

  1. In the Move Items dialog, click the plus sign (+) to expand the Network Places list, and then locate the Network Place or Web folder that you created for your destination Web site.
  2. To find your document library, click the plus sign next to your site, and then locate the destination document library folder, such as "Shared Documents."
  3. Click Move.
  4. If you want to move the source document library completely to the destination library, you can delete the source document library.

ShowHow?

  1. On the page that displays the source library, click Modify settings and columns.
  2. Under General Settings, click Delete this document library.

ShowCopy one or more files

  1. In your Web browser, open the source document library.
  2. Under Select a View, click Explorer View.
  3. Select one or more files to copy to the destination Web site.
  4. Under File and Folder Tasks, click Copy the selected items.

 Note   If you selected a single file to copy, the command is Copy this file .

  1. In the Copy Items dialog, click the plus sign (+) to expand the Network Places list, and then locate the Network Place or Web folder that you created for your destination Web site.
  2. To find your document library, click the plus sign next to your site, and then locate the document library folder, such as "Shared Documents."
  3. Click Copy.
 
 
Applies to:
Windows Sharepoint Services 2.0