With Microsoft Office Web Apps it’s easy to work with others because you can send links to documents instead of sending file attachments. That saves on e-mail storage and prevents you from having to reconcile multiple versions of the same document. Your friends just click a link to open the document in a Web App. If you’re collecting information in an Excel workbook or a OneNote notebook, you can work in the document at the same time as your friends. There’s no waiting for one person to finish with the document before the next person can get in.
Store your document on SkyDrive
The first step to working with others on Office documents is to store the document on SkyDrive, where your friends have access to it.
For details on how to do this see:
Work with others in Excel Web App
If you make your workbook available for others to edit, your friends can work on the workbook at the same time as you. This works well for workbooks where you are collecting information from a group of people, such as a list of information or a group project. No more e-mailing a list around.
While you are editing the workbook, Excel Web App shows you whether others are also working on the workbook.
- Invite others to work on the notebook: click the File tab in Excel Web App, and then click Share. Add the people you want to share the workbook with, click Save, and then compose a message.
- Edit the workbook in Excel Web App. The status bar shows you who else is working with you.
Work with others in OneNote Web App
If you make your notebook available for other people to edit, your friends can work on the notebook at the same time as you. This works well for notebooks where you are collecting information from a group of people, such as a brainstorming session or a group project. The notebook functions like a wiki where everyone contributes. You can see who did what, and you can revert a page back to a previous version if necessary.
If you or other people have OneNote 2010 you can work in the OneNote desktop application while other people are working on the same notebook in OneNote Web App.
- Invite other people to work on the notebook:
- On SkyDrive, click the File tab in OneNote Web App, and then click Share. Add the people that you want to share the notebook with, click Save, and then compose a message.
- In OneNote 2010, click the File tab, and on the Info tab, click Invite people to this notebook, under the name of the notebook.
- Edit the notebook. You are able to see your colleagues’ changes by clicking Show Authors, either in Reading view, or on the View tab in Editing view.
If you want to see what changes were made on a page, click Page Versions on the View tab (or, in Reading view, go to the navigation pane, right-click the page name, and then click Show Versions).
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