Demo: Visio is your project team's virtual whiteboard - Visio

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Demo: Visio is your project team's virtual whiteboard

Applies to: Microsoft Office Visio 2003

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When the whiteboard gets full, your brainstorming ideas get lost. Using Microsoft Office Visio® 2003, you can quickly record ideas as they’re tossed around, diagram relationships between ideas, and show dependencies. Later on, you can send the diagram in an e-mail message or import it into Microsoft Office Word to include comments and explanations. It’s easier than taking a picture of the whiteboard.

Note For screen reader text detailing the content of the video and a screen reader version of the audio script, click Demo text version.

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Screen Action	Audio Script
Visio 2003 is open showing a blank drawing.	As a project manager, I frequently conduct brainstorming sessions to get ideas and suggestions from people on my team.
The pointer opens the File menu, points to New, points to Brainstorming, and selects Brainstorming Diagram (Metric) on the submenu. In the Shapes pane on the left side of the drawing, four stencils open: Brainstorming Shapes, Backgrounds, Borders and Titles, and Legend Shapes.	Today, I’ll be using the Brainstorming diagram in Visio 2003 to capture all of our ideas — without slowing down the creative process.
The pointer selects the Main Topic shape from the Brainstorming Shapes stencil and drags it onto the drawing. The text Project X is typed in place of the placeholder text in the shape and the pointer clicks outside the shape to accept this change.	In today’s meeting, the main topic is our new project, “Project X.”
The pointer clicks the Project X shape to select it and then right-clicks to open the shortcut menu. Add Multiple Subtopics is selected on the shortcut menu, and the Add Multiple Topics dialog box opens. In the text box, the text XML is typed over the placeholder text; Timeline Template is typed on the next line, and Unicode is typed on the third line. The pointer selects OK to accept these changes and close the dialog box. On the Visio drawing, XML, Timeline Template, and Unicode shapes are added as subtopics of Project X.	We’re discussing which features in Visio 2003 will be most helpful during the project. During the meeting, the team picks “XML,” “the timeline template,” and “support for Unicode” as the three features most likely to help us right away, so I add them as subtopics.
On the horizontal scroll bar, the pointer moves the scroll box to the right.	Now the diagram starts to take shape, displaying all of our key ideas and their relationship to the main topic.
The pointer selects the XML subtopic, opens the Brainstorming menu, and selects Add Subtopic. A new subtopic text box appears attached to the XML shape. The text Biz Process Automation is typed over the placeholder text, and the pointer clicks outside the shape to accept the text changes.	At the meeting, somebody has some great ideas for how to use XML to our advantage, so I’ll add them too.
The pointer opens the Brainstorming menu, points to Export Data to display the export options, and then closes the menu without choosing any of the options in the submenu. On the horizontal scroll bar, the pointer moves the scroll box back to the left to show the completed diagram.	After the meeting, I can e-mail the diagram or share it on a SharePoint site. I can also export the diagram into Microsoft Word, where I can add comments and explanations. The Brainstorming diagram is a great way to quickly highlight the ideas from a meeting and use those ideas as the basis for more detailed discussions later on.
Visio 2003 disappears. The animated text Experience your own great moments appears. Under it appears the URL http://www.microsoft.com/office.

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