View or print Visio drawings with Visio Viewer 2007

With Microsoft Office Visio Viewer 2007, you can open, view, or print Visio drawings, even if you don't have Microsoft Office Visio 2007 installed. You cannot, however, edit, save, or create a new Visio drawing. For that, you need Office Visio 2007.

Visio Viewer 2007 can open Visio drawings (.vsd files) saved in Microsoft Visio 2000, and in Microsoft Office Visio 2002, 2003, and 2007. Visio Viewer 2007 can also open Visio XML drawings (.vdx files) saved in Microsoft Office Visio 2002, 2003, and 2007.

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View a drawing with Visio Viewer

When you open a drawing with Visio Viewer, the drawing appears inside an Internet Explorer window. If a drawing has more than one page, only one page appears at a time.

  1. Find the drawing that you want to open.
  2. Double-click the drawing to open it.

 Notes 

  • Visio Viewer doesn't display stencils, panes, rulers, guides, and guide points. Visio Viewer also doesn't support embedded DGN drawings, rotated pages, more than one hyperlink associated with a shape, hyperlinks associated with the drawing page, and drawing page properties.
  • Custom fill styles, line styles, and some line ends might not look the same in Visio Viewer as they do when you open the drawing with Visio.

Can't open a drawing with Visio Viewer?      You may have an outdated version. Download the latest version of Visio Viewer from the Microsoft Download Center.


Move your drawing around in the Visio Viewer window

To pan your drawing, drag the drawing where you want it in the browser window.

 Tip   If you don't want to drag, you can also click the scroll bars or press the arrow keys to pan your drawing. You can also rotate the wheel button to pan up and down or press SHIFT and rotate the wheel button to pan left and right.

Zoom in and out

Do any of the following to zoom in and out of your drawing:

  • To zoom in on your drawing, right-click the drawing, and then click Zoom In. Or, click the Zoom In button Button image on the Visio Viewer toolbar. You can also press ALT+F7.
  • To zoom into a specific area in your drawing, press CTRL+SHIFT and drag a rectangle around the area you want to magnify.
  • To zoom in on a specific point in your drawing, press CTRL+SHIFT and click the point you want to magnify.
  • To zoom out of your drawing, right-click the drawing, and then click Zoom Out. Or, click the Zoom Out button Button image on the Visio Viewer toolbar. You can also press ALT+SHIFT+F7.
  • To zoom out of a specific point in your drawing, press CTRL+SHIFT and right-click the point where you want to zoom out.
  • To zoom in or out of your drawing using a zoom percentage, right-click the drawing, click Zoom, and then click a zoom percentage, or choose a zoom percentage from the Zoom box Zoom box on the Visio Viewer toolbar.
  • To zoom out and view the whole page in the Visio Viewer window, right-click the drawing, click Zoom, and then click Whole Page, or click the Zoom Page button Button image on the Visio Viewer toolbar.

Center your drawing in the Visio Viewer window

Do one of the following to center your drawing in your browser window:

  • Right-click the drawing, click Zoom, and then click Whole Page.
  • Click the Zoom Page button Button image on the Visio Viewer toolbar.
  • Drag your drawing to the center of the browser window.

Follow a hyperlink

  1. Position the pointer over a shape that has a hyperlink.
  2. Click the shape.

 Note   To go back to your Visio drawing after you follow a hyperlink that opens in the same window, click your browser's Back button.

Go to a different page

Do one of the following to go to a different page in your drawing:

  • Click the page tab for the page you want to go to at the bottom of the drawing window.
  • Right-click the drawing, click Go to Page, and then click the page you want.

Keyboard shortcut  You can also press CTRL+PAGE DOWN to move to the next page and CTRL+PAGE UP to move to the previous page.

View shape data stored with a shape

To view shape data, double-click a shape in the Visio drawing.

Keyboard shortcut  Press TAB, SHIFT+TAB, or ALT+arrow keys to move to a shape, and then press ENTER.

Shape data appears in the Properties and Settings dialog on the Shape Properties tab. If this tab is blank, the shape doesn't include any data. You cannot add new data or modify existing data. For that, you need Visio.

 Note   To view shape data stored with a shape inside a grouped shape, CTRL+click the shape, CTRL+click the shape again, and then right-click the drawing and click Properties and Settings.

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Print a drawing from Visio Viewer

  1. Make sure you are using the same zoom factor and center point in your browser window that you want to use on the printed page.

If you want to print your entire drawing, view your entire drawing in your browser window and center it in the window. (Right-click the drawing, click Zoom, and then click Whole Page.)

  1. Choose a printer paper orientation (portrait or landscape) that matches the orientation of the Visio drawing.
  2. Check to see how the printed drawing will look before you print it.
  3. On the browser toolbar, click the Print button.

 Notes 

  • If you change any settings in the Print dialog box when printing from Internet Explorer, your drawing might print incorrectly. To avoid this problem, don't change any settings in this dialog box. If you must change your printer settings, change them before you print, using the Page Setup dialog box.
  • When you print a Visio drawing with Visio Viewer, it prints from your Web browser, not from Visio. Printing from a browser means your drawing might not look exactly the same as it does when you print it from Visio; you have less control over the printing process, and you can only print one page at a time.
  • When you print Visio drawings from your Web browser, the same zoom factor and center point used in your browser window are used on the printed page, so what you see on your monitor closely approximates what prints. However, always check the print preview before printing your drawing to make sure it will print the way you want it to.

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Temporarily change the drawing properties and settings

  1. On the Visio Viewer toolbar, click the Properties and Settings button Button image, or right-click the drawing, and then click Properties and Settings.
  2. To change the color of the drawing page, click the Display Settings tab, and then under Color settings, select the color you want in the Drawing page list.
  3. To change the color of the drawing background, click the Display Settings tab, and then under Color settings, select the color you want in the Drawing background list.
  4. To change a layer color, click the Layer Settings tab, and then in the Color column, select the layer you want to display using color, and then select a layer color in the Layer color list.
  5. To hide a layer on the drawing page, click the Layer Settings tab, and then in the Show column, clear the check box for the layer you want to hide.
  6. To hide individual markup overlays for the drawing, click the Markup Settings tab, and then in the Show column, clear the check box for the markup overlay you want to hide.
  7. To hide all markup overlays for the drawing, click the Markup Settings tab, and then clear the Show markup overlays check box.

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Customize the Visio Viewer environment

  1. On the Visio Viewer toolbar, click the Properties and Settings button Button image. Or, right-click the drawing, and then click Properties and Settings.
  2. To hide the Visio Viewer page tabs, click the Display Settings tab, and then under Show, clear the Page tabs check box.
  3. To hide the Visio Viewer scroll bars, click the Display Settings tab, and then under Show, clear the Scroll bars check box.
  4. To hide the Visio Viewer toolbar, click the Display Settings tab, and then under Show, clear the Toolbar check box.
  5. To show the grid on the drawing page, click the Display Settings tab, and then under Show, select the Grid check box.

 Note   If the Grid check box is gray, make sure the Page check box is selected. You must show the page boundary in your drawing to view the grid.

  1. To show the page boundary for your drawing, click the Display Settings tab, and then under Show, select the Page check box.

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Applies to:
Visio 2007