Switch between different languages by setting the language

With this method of changing the language that you are typing in, you first type text in another language, select that text, and then select the language of that text. This method can be used to quickly switch between Latin-based languages, such as English, French, or Spanish if the following conditions are true:

  • You are switching only between Latin-based languages.
  • You want to use the same keyboard layout for all the languages in which you type.

You can also change the default input language for Office programs or enable keyboard layouts for different languages so that you can type using a particular language's keyboard layout.

If you want to type in a non-Latin-based language, such as Arabic or Chinese, or you want to use the native language keyboard layout when typing in different Latin-based languages, you need to enable keyboard layout for that language and then you can switch between different languages by using the Language bar.

 Note   A 2007 Microsoft Office Language Pack might be required if you want to use proofing tools, such as the spelling checker, and your version of the 2007 Microsoft Office system does not provide proofing tools for the language you want to type. For more information, see Determine if you need a Language Pack.

Which program are you using?


Access

To set the language in Access, you can just type in the language that you want to use. Or, if you want to change the language associated with an existing section of text, select the text. To check the spelling, you can switch the dictionary to that language.

  1. Open the Access database.
  2. Start typing in the language that you want to use. To type characters, such as the umlaut in German (ö), the tilde in Spanish (ñ), or the cedilla (Ç) in Turkish, do one of the following:

Change the dictionary language to match the language of the database records and fields

If you want to check the spelling of the text in a database, do the following:

  1. Open the Access database for which you want to change the dictionary language.
  2. Click the Microsoft Office Button Button image, and then click Access Options.

ShowWhere is the Access Options button?

The Access Options button is located in the lower part of the menu that opens after you click the Microsoft Office Button Button image.Access Options button

  1. Click Proofing.
  2. In the Dictionary language list, click the dictionary language that you want to use, and then click OK.

 Note   The dictionary language applies to the entire database and cannot be applied to individual records or fields.

  1. To check spelling, select the records or fields that you want to check, and then click Spelling Button image on the Home tab.

 Notes 

  • The spelling checker uses the selected dictionary language to check the spelling in the database. To check the spelling in a multilingual database, you must change the dictionary language and check the spelling for each language in the database. For more information about checking spelling with multiple languages, see Check spelling and grammar in another language.
  • A Language Pack might be required if your version of the 2007 Microsoft Office system does not provide proofing tools, such as the spelling checker, for the language you want to type. For more information, see Determine if you need a Language Pack.

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Excel

To set the language in Excel, you can just type in the language that you want to use, select the text, and then set it to the language that you want. Or, if you want to change the language associated with an existing section of text, select the text. To check the spelling, you can switch the dictionary to that language.

  1. Open the Excel workbook.
  2. Start typing in the language that you want to use. To type special characters, such as the umlaut in German (ö), the tilde in Spanish (ñ), or the cedilla (Ç) in Turkish, use one of the following methods:

Change the dictionary language to match the language of the worksheet text

If you want to check the spelling of the text in a worksheet, do the following:

  1. Click the Microsoft Office Button Button image, and then click Excel Options.

ShowWhere is the Excel Options button?

The Excel Options button is located in the lower part of the menu that opens after you click the Microsoft Office Button Button image.Microsoft Office dialog box for Excel

  1. Click Proofing.
  2. In the Dictionary language list, select the dictionary language that you want to use, and then click OK.

 Note   The dictionary language applies to the entire workbook. The dictionary language cannot be set for individual worksheets or cells.

  1. To check the spelling of the worksheet, on the Review tab, in the Proofing group, click Spelling Button image.

 Notes 

  • To check the spelling in a multilingual workbook, you must change the dictionary language and check the spelling for each language used in each worksheet or cell. For more information about checking spelling with multiple languages, see Check spelling and grammar in another language.
  • A Language Pack might be required if your version of the 2007 Microsoft Office system does not provide proofing tools, such as the spelling checker, for the language that you want to type. For more information, see Determine if you need a Language Pack.

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InfoPath

To set the language in InfoPath, you can just type in the language that you want to use, select the text, and then set it to the language that you want. Or, if you want to change the language associated with an existing section of text, select the text. The steps for switching languages are the same whether you are creating an InfoPath form template or filling out an InfoPath form. To check the spelling, you can switch the dictionary to that language.

  1. Place your cursor in the file where you want to type text in a different language. Or, if you want to change the language associated with an existing section of text, select the text.
  2. On the Tools menu, click Set Language Button image.
  3. In the Language dialog box, click the language that you want to use.
  4. Start typing in the new language. To type characters, such as the umlaut in German (ö), the tilde in Spanish (ñ), or the cedilla (Ç) in Turkish, do one of the following:
  5. To switch back to the original language, or to switch to a different language, repeat Steps 1-3. In Step 3, choose the new language that you want to use.
  6. To check the spelling of a form, on the Review tab, in the Proofing group, click Spelling Button image.

 Notes 

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OneNote

  1. To set the language in OneNote, you can just type in the language that you want to use, select the text, and then set it to the language that you want. Or, if you want to change the language associated with an existing section of text, select the text.
  2. On the Tools menu, click Set Language Button image.
  3. In the Set Language task pane, select the language that you want to use.
  4. Start typing in the new language. To type characters, such as the umlaut in German (ö), the tilde in Spanish (ñ), or the cedilla (Ç) in Turkish, do one of the following:
  5. To switch back to the original language, or to switch to a different language, repeat Steps 1-3. In Step 3, choose the new language you want to use.
  6. To check the spelling, on the Tools menu, point to Spelling, and then click Spelling Button image.

 Notes 

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Outlook

  1. To set the language in Outlook, you can just type in the language that you want to use, select the text, and then set it to the language that you want. Or, if you want to change the language associated with an existing section of text, select the text.
  2. On the Message tab, in the Proofing group, click the arrow under Spelling, and then click Set Language Button image.
  3. In the Language dialog box, select the language that you want to use.

If the language is preceded by the Spelling & Grammar iconButton image , it means that the proofing tools, such as spelling checker, grammar checker, and thesaurus are installed for that language. If the language is not preceded by the Spelling & Grammar iconButton image , you can type and edit text, but you cannot check the spelling or grammar or use the thesaurus for that language.

  1. Start typing in the new language. To type special characters, such as the umlaut in German (ö), the tilde in Spanish (ñ), or the cedilla (Ç) in Turkish, do one of the following:
  2. To switch back to the original language, or to switch to a different language, repeat steps 1-3. In step 3, select the new language that you want to use.
  3. To check the spelling of a message, click Spelling Button image on the Message tab.

 Notes 

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PowerPoint

  1. To set the language in PowerPoint, you can just type in the language that you want to use, select the text, and then set it to the language that you want. Or, if you want to change the language associated with an existing section of text, select the text.
  2. On the Review tab, in the Proofing group, click Language Button image.
  3. In the Language dialog box, select the language that you want to use.

If the language is preceded by the Spelling & Grammar iconButton image , it means that proofing tools, such as spelling checker, grammar checker and thesaurus are installed for that language. If the language is not preceded by the Spelling & Grammar iconButton image , you can type and edit text, but you can't check the spelling or grammar or use the thesaurus for that language.

  1. Start typing in the new language. To type special characters, such as the umlaut in German (ö), the tilde in Spanish (ñ), or the cedilla (Ç) in Turkish, do one of the following:
  2. To switch back to the original language, or to switch to a different language, repeat steps 1-3. In step 3, select the new language you want to use.
  3. To check the spelling of a slide, click Spelling Button image on the Review tab.

 Notes 

  • In PowerPoint, you must use the spelling checker on each slide. For more information about checking spelling with multiple languages, see Check spelling and grammar in another language.
  • A Language Pack might be required if your version of the 2007 Microsoft Office system does not provide proofing tools, such as the spelling checker, for the language you want to type. For more information, see Determine if you need a Language Pack.

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Publisher

  1. To set the language in Publisher, you can just type in the language that you want to use, select the text, and then set it to the language that you want. Or, if you want to change the language associated with an existing section of text, select the text.
  2. On the Tools menu, click Language, and then click Set Language.
  3. In the Language dialog box, select the language that you want to use.
  4. Start typing in the new language. To type characters, such as the umlaut in German (ö), the tilde in Spanish (ñ), or the cedilla (Ç) in Turkish, do one of the following:
  5. To switch back to the original language, or to switch to a different language, repeat Steps 1-3. In Step 3, choose the new language that you want to use.
  6. To check the spelling, on the Tools menu, point to Spelling, and then click Spelling Button image.
    • To check spelling in all the pages of a multi-page publication, make sure the Check all stories check box on Check Spelling dialog box is selected. For more information about checking spelling with multiple languages, see Check spelling and grammar in another language.
    • A Language Pack might be required if your version of the 2007 Microsoft Office system does not provide proofing tools, such as the spelling checker, for the language you want to type. For more information, see Determine if you need a Language Pack.

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Visio

To set the language in Visio, you can just type in the language that you want to use, select the text, and then set it to the language that you want. Or, if you want to change the language associated with an existing section of text, select the text.

  1. Select an existing section of text. Or, type a new piece of text in the language that you want to use, and then select the text.
  2. On the Format menu, click Text, and then click the Font tab.
  3. In the Language list, click the language that you want to use.
  4. In the Language dialog box, click the language that you want to use.
  5. Optionally, check the spelling.

 Note   A Language Pack might be required if your version of the 2007 Microsoft Office system does not provide proofing tools, such as the spelling checker, for the language that you want to type. For more information, see Determine if you need a Language Pack.

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Word

  1. Place your cursor in the document where you want to start to type text in a different language. Or, if you want to change the language associated with an existing section of text, select the text.
  2. On the Review tab, in the Proofing group, click Set Language Button image.
  3. In the Language dialog box, select the language you want to use.

If the language is preceded by the Spelling & Grammar iconButton image , it means that proofing tools, such as spelling checker, grammar checker, and thesaurus are installed for that language. If the language is not preceded by the Spelling & Grammar iconButton image , you can type and edit text, but you cannot check the spelling or grammar or use the thesaurus for that language.

  1. Start typing in the new language. To type special characters, such as the umlaut in German (ö), the tilde in Spanish (ñ), or the cedilla (Ç) in Turkish, do one of the following:
  2. To switch back to the original language, or to switch to a different language, repeat steps 1-3. In step 3, select the new language you want to use.
  3. Optionally, check the spelling and grammar. For more informaiton about checking spelling with different languages, see Check spelling and grammar in another language.

 Notes 

  • A Language Pack might be required if your version of the 2007 Microsoft Office system does not provide proofing tools, such as the spelling checker, for the language you want to type. For more information, see Determine if you need a Language Pack.
  • Occasionally if there are not enough words in a particular language or if the words are spelled the same in a number of languages, the text may be incorrectly identified as a different language. For example, the word "centre" is spelled the same way in both English (United Kingdom) and French. If you are having problems with the incorrect language being identified, try turning the Detect language automatically option option off and setting the language manually. For more information, see Type or edit text in another language.

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Applies to:
Access 2007, Excel 2007, InfoPath 2007, OneNote 2007, Outlook 2007, PowerPoint 2007, Publisher 2007, Visio 2007, Word 2007