Add a hyperlink

You can add hyperlinks to any Microsoft Office Visio shape or page. The hyperlinks can link to any of the following:

  • Another page or shape in the current drawing
  • A page or shape in another drawing
  • A document other than a Visio drawing
  • A Web site, FTP site, or e-mail address

There are two ways to add hyperlinks to your drawing:

  • Add a hyperlink to an existing shape or page
  • Add a hyperlink navigation shape from the Borders and Titles stencil
What do you want to do?


Add a hyperlink to an existing shape or page

  1. Make sure the current drawing and the file that you are linking to have been saved.
  2. Either select the shape or display the page (with nothing selected) that you want to add a hyperlink to.
  3. On the Insert menu, click Hyperlinks.

Keyboard shortcut  You can also press CTRL+K.

  1. In the Address box, do one of the following:
    • Leave the box blank if you want to link to another page or shape in the current drawing.
    • Type the path to a file on your computer or network.
    • Type the address of a Web site, FTP site, or e-mail address (beginning with http://, ftp://, or mailto:, respectively).
    • Click Browse and navigate to a Web site or file.

 Note   If you don't see the file you want, try selecting a different file type in the Files of type list.

  1. To link to a specific page or shape on a page, or to choose a zoom level, click Browse next to Sub-address, and in the Hyperlink dialog box, do the following:
  1. Choose which page you want to link to.
  2. Type the name of the shape that you want to link to.

To get the shape's name, on the Tools menu, click Options, click the Advanced tab, and under Advanced options, select the Run in developer mode check box. Right-click the shape, point to Format, and then click Special. The shape's name is in the Name box.

  1. Choose the zoom level that you want.
  1. To link to a specific anchor on a Web page, in the Sub-address box, type the anchor name.

If you are not sure whether to use an anchor name, leave the Sub-address box blank.

  1. In the Description box, type a name for the hyperlink.
  2. To create a relative hyperlink, select the Use relative path for hyperlink check box.

A relative hyperlink specifies the location of the file that you are linking to, relative to the location of your current drawing. If you are not sure whether to use a relative hyperlink, do not select the Use relative path for hyperlink check box.

  1. To add another hyperlink to the page or selected shape, click New and repeat steps 4 through 8.

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Add a hyperlink navigation shape to your drawing

  1. Make sure the current drawing and the file that you are linking to have been saved.
  2. If the Borders and Titles stencil is not already open, on the File menu, point to Shapes, point to Visio Extras, and then click Borders and Titles.
  3. Drag a hyperlink navigation shape (Hyperlink button, Hyperlink circle 1, or Hyperlink circle 2) onto the page.
  4. In the Address box, do one of the following:
    • Leave it blank if you want to link to another page or shape in the current drawing.
    • Type the path to a file on your computer or network.
    • Type the address of a Web site, FTP site, or e-mail address (beginning with http://, ftp://, or mailto:, respectively).
    • Click Browse and navigate to a Web site or file.

 Note   If you don't see the file that you want, try selecting a different file type in the Files of type list.

  1. To link to a specific page or shape on a page, or to choose a zoom level, click Browse next to Sub-address, and in the Hyperlink dialog box, do the following:
  1. Choose which page you want to link to.
  2. Type the name of the shape that you want to link to.

To get the shape's name, on the Tools menu, click Options, click the Advanced tab, and under Advanced options, select the Run in developer mode check box. Right-click the shape, point to Format, and then click Special. The shape's name is in the Name box.

  1. Choose the zoom level that you want.
  1. To link to a specific anchor on a Web page, in the Sub-address box, type the anchor name.

If you are not sure whether to use an anchor name, leave the Sub-address box blank.

  1. In the Description box, type a name for the hyperlink.
  2. To create a relative hyperlink, select the Use relative path for hyperlink check box.

A relative hyperlink specifies the location of the file that you are linking to, relative to the location of your current drawing. If you are not sure whether to use a relative hyperlink, do not select the Use relative path for hyperlink check box.

  1. To add another hyperlink to the hyperlink navigation shape, click New and repeat steps 4 through 8.

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Follow a hyperlink

  • Right-click the shape or page, and then click the hyperlink.

 Note   If you saved the drawing as a Web page, or you are in full-screen view, click the shape or page, and then click the hyperlink.

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Change or delete a hyperlink

  1. Do one of the following:
    • To change or delete a hyperlink on a shape, select the shape.
    • To change or delete a hyperlink on a page, display the page with nothing selected.
  2. On the Insert menu, click Hyperlinks.

Keyboard shortcut  You can also press CTRL+K.

  1. To change a hyperlink, select the hyperlink in the hyperlink list, make the changes that you want, and then click OK.
  2. To delete a hyperlink, select the hyperlink in the hyperlink list, click Delete, and then click OK.

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Applies to:
Visio 2007