Add a background graphic to all pages in your Visio drawing

Applies to
Microsoft Office Visio® 2003
Microsoft Visio 2002

If you have a design element, such as a logo, that you want to use in the same location on more than one page of a drawing, you don't have to place the shape on every single page. Instead, you can simply add the logo and any borders you want to one background page and then assign that background page to all the others.

A multi-page drawing with an image in the same location on each page.

The logo shows up in the same position on each page, so you don't have to worry about repositioning it each time. And, because it's on a background page, you can't inadvertantly select and move it while you're working with other shapes in the drawing. You can apply a background page to any page in your drawing.

As its name implies, the images on a background page appear in the background. That is, when the background page is applied to a page, any shapes on that page appear on top of the images on the background page. It's good to keep this in mind when designing your background page.

When and how to use background pages

There are two ways to add a background page to your drawing. You can create a background page and then assign it to each page, or you can create a custom template that includes a background page and then use that template to create new drawings.

When and how you assign a background page depends on where your drawing is in its life cycle or how many pages your drawing has. If you have an existing multi-page drawing that you want to add a consistent graphic to, you'll approach the task differently than if you're starting from scratch.

If Then use this method
Your drawing already exists Assign a background page
You're planning many multi-page drawings that should have a common look Create a template
You're creating a new drawing with only a couple of pages Assign a background page
You're creating a new drawing that will have many pages Create a template
You want to use your custom template in a new drawing Create a drawing based on a custom template

Assign a background page to multiple pages

Use this approach when you have an existing multi-page drawing or are creating a new drawing that will have only a couple of pages. You first create the background page and then assign it to every drawing page that you want to have the background image.

  1. With a drawing open, on the Insert menu, click New Page.
  2. On the Page Properties tab, click Background. Type a name for the background page, and then click OK.
  3. Add the graphics that you want to see on multiple pages to the background page.
  4. Click the page tab of the page you want to assign the background page to.
  5. On the File menu, click Page Setup.
  6. On the Page Properties tab under Background, choose the name of the background page you just created, and then click OK.

The graphic from the background page appears on the current page.

  1. Repeat steps 4-6 for each page that should have the image.

Create a template that includes a background page

Use this approach if you haven't yet created your drawing or if you'll be creating many drawings in the future that should have the same design elements, such as drawings that should include the company logo and borders.

You first create the background page and save it as a template. Then when you create a new drawing based on that template, every page you insert automatically has the background page assigned.

  1. On the File menu, point to New, point to the category of drawing you want, and then click a template name.

 Note   Although you're creating a template for use with future drawings, you're actually basing your template on one of Visio's existing templates. Select the template that best fits the type of drawings or diagrams you'll be creating in the future.

For example, if you work in an architectural firm, you may want to select one of the templates in the Building Plan category. In fact, if you commonly create multi-page drawings of different types (say both Floor Plan and Office Layout drawings), you can create a template for each type.

  1. On the Insert menu, click New Page.
  2. On the Page Properties tab, click Background. Type a name for the background page, and then click OK.
  3. Add the graphics that you want to appear on pages in new drawings based on this template.

 Note   To find backgrounds, borders, titles, and other common elements, on the File menu, point to Shapes, point to Visio Extras, and then click the name of a stencil.

  1. Click the Page-1 page tab.
  2. On the File menu, click Page Setup.
  3. On the Page Properties tab under Background, choose the name of the background page you just created, and then click OK.

The graphic from the background page appears on the first page.

  1. To close any stencils that you don't want opened by default whenever a new drawing is created based on your template, right-click the stencil title bar and click Close.

For example, you might want to close the stencils you opened in step 4.

  1. On the File menu, click Save As, and then in the Save as type box, select Template (*.vst).
  2. Type a name for your template, select the location for your template, and then click Save.

Create a new drawing based on a custom template

After you've created your custom template, you can use it to create a new drawing.

  1. Open the New Drawing task pane and then under Templates, click On my computer.

 Note   If the task pane isn’t open, on the View menu click Task Pane. The task pane you last used opens. To change the task pane, click the arrow on the task pane title bar, and then select New Drawing.

  1. In the Browse Templates dialog box, select the custom template, and click Open.

A new drawing is created using the background page you created. Every page you add to your drawing automatically has the background page assigned.

 
 
Applies to:
Visio 2003