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Delegate Access: Let someone else mind your calendar

A meeting request received and accepted on behalf of someone else


Are you so busy attending other people's meetings that you don't have time to schedule your own? The last time that you went on vacation, did you wish that someone else could have accepted or declined meeting requests for you, so that your calendar would be up to date when you got back?

With delegate access, meeting requests can be received, accepted, and even sent for you by someone else. After the meeting details are final, the meeting appears in your calendar almost as if you had performed the whole transaction yourself. This picture shows you what a received request might look like to your delegate, and what an accepted request might look like to the person who set up the meeting. Bob Kelly is a delegate for Pia Lund. As a delegate, he receives and accepts the Budget Discussion appointment from Judy Lew on Pia’s behalf.

Callout 1 What Bob sees when a meeting request arrives for Pia.
Callout 2 What Judy sees when Bob accepts the request for Pia

What’s nice is that Outlook lets your colleagues know right up front that a delegate is acting on your behalf. Also, the delegate can work from his or her own desk and computer — there's no need to take over your office or your desk.

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