Remember how we said that if you use a Microsoft Exchange server or a Web-based e-mail service, most of your e-mail is stored on an e-mail server? Conversely, with certain types of e-mail accounts, such as a POP3 account, your e-mail is delivered to a .pst file on your own computer. You can verify this in the Outlook Data Files dialog box, as shown in the picture.
Tip If you verify that your e-mail is being delivered to a .pst file, and if you're moving all of your data to a new computer, you'll want to read the Microsoft Office Assistance article "Reconnect your old Outlook data file." We've included a link to this article in the Quick Reference Card at the end of this course.
You may have already noticed this, but a Personal Folders file has two names:
- The file name, such as Personal Folders(1).pst, which is the name you would see in the Open Outlook Data File dialog box or in Windows Explorer.
- The folder name, such as Personal Folders, which is the name that you see in the Folder List.
If you want to see the details about a particular .pst file all from one place, such as its file name, its folder name, and its location, select it and click Data File Management at the bottom of the Folder List. You can even change some of the details or create new .pst files from this dialog box.
Tip Want to see how big a .pst file is? Select it and click the Folder Sizes link, which is located just above the Data File Management link at the bottom of the Folder List.